Document Control Specialist – EDMS & Compliance

The Nuclear Company; New York (NY); On-site; USD 121,000 - 143,000; Full time

Benefits offered by this job

Competitive compensation packages

401k with company match

Medical, dental, vision plans

Generous vacation policy, plus breaks

Job summary

The Nuclear Company in the United States is seeking a Document Controller to organize and manage all engineering and construction documentation for a large infrastructure project within the project's Common Data Environment.

You will implement document management policies, oversee transmittals, revisions, and metadata, and ensure accurate labeling from issue to closeout while collaborating with IT and project teams.

Qualifications

• 3 – 5 years of document control experience in large engineering, construction, or infrastructure projects
• Deep understanding of document control best practices
• Familiarity with document control software and systems, and Microsoft 365 ecosystem
• Knowledge of engineering and construction terminology and processes
• Experience applying document numbering conventions, metadata standards, and classification and taxonomy schemes in large capital projects
• Knowledge of records retention and disposition best practices
• Understanding of NRC/DOE regulatory frameworks, NQA-1, ISO 9001, and electronic record keeping standards is preferred

Responsibilities

• Maintain the EDMS to meet the needs of the project, assist project staff in using the system, provide training to new employees
• Manage formal transmittals between the project team, engineering, contractors, subcontractors, and vendors
• Monitor document review and comment resolution workflows to ensure timely completion
• Maintain protocols for tracking document revisions
• Maintain and enforce project document numbering conventions, metadata, and classification standards
• Ensure that project staff use document templates to maintain consistency and accuracy
• Respond to requests for up-to-date documentation including drawings, specifications, procedures, and policies
• Synthesize archived and current project documentation, archive project drawings, specifications, policies, and procedures per the archiving schedule
• Support redline and as-built documentation processes and prepare document sets and work packages
• Conduct regular audits of document management systems to ensure policies and procedures have been followed
• Collaborate with IT teams and stakeholders to ensure that project staff keep documents, document systems, and data secure

Job description

The Nuclear Company in the United States is seeking a Document Controller to organize and manage all engineering and construction documentation for a large infrastructure project within the project's Common Data Environment.

You will implement document management policies, oversee transmittals, revisions, and metadata, and ensure accurate labeling from issue to closeout while collaborating with IT and project teams.