Document Controller

The Nuclear Company; New York (NY); On-site; USD 121,000 - 143,000; Full time

Benefits offered by this job

Competitive compensation packages

401k with company match

Medical, dental, vision plans

Generous vacation policy, plus breaks

Job summary

The Nuclear Company in the United States is seeking a Document Controller to organize and manage all engineering and construction documentation for a large infrastructure project within the project's Common Data Environment.

You will implement document management policies, oversee transmittals, revisions, and metadata, and ensure accurate labeling from issue to closeout while collaborating with IT and project teams.

Qualifications

• 3 – 5 years of document control experience in large engineering, construction, or infrastructure projects
• Deep understanding of document control best practices
• Familiarity with document control software and systems, and Microsoft 365 ecosystem
• Knowledge of engineering and construction terminology and processes
• Experience applying document numbering conventions, metadata standards, and classification and taxonomy schemes in large capital projects
• Knowledge of records retention and disposition best practices
• Understanding of NRC/DOE regulatory frameworks, NQA-1, ISO 9001, and electronic record keeping standards is preferred

Responsibilities

• Maintain the EDMS to meet the needs of the project, assist project staff in using the system, provide training to new employees
• Manage formal transmittals between the project team, engineering, contractors, subcontractors, and vendors
• Monitor document review and comment resolution workflows to ensure timely completion
• Maintain protocols for tracking document revisions
• Maintain and enforce project document numbering conventions, metadata, and classification standards
• Ensure that project staff use document templates to maintain consistency and accuracy
• Respond to requests for up-to-date documentation including drawings, specifications, procedures, and policies
• Synthesize archived and current project documentation, archive project drawings, specifications, policies, and procedures per the archiving schedule
• Support redline and as-built documentation processes and prepare document sets and work packages
• Conduct regular audits of document management systems to ensure policies and procedures have been followed
• Collaborate with IT teams and stakeholders to ensure that project staff keep documents, document systems, and data secure

Job description

The Nuclear Company is the fastest growing AI tech-enabled startup in the nuclear and energy space, pioneering a fleet-scale approach to building the next generation of nuclear reactors. Through our design-once, build-many model, we’re accelerating the deployment of safe, reliable, and affordable nuclear energy.

We operate with an AI-first mindset. Every employee is expected to leverage AI, technology, and the Nuclear Operating System (NOS) as integral components of their role to improve the quality, speed, and impact of their work. We expect every team member to continuously identify opportunities to automate workflows, enhance decision-making, improve processes, and contribute to the ongoing evolution of NOS as a strategic operating capability that enables The Nuclear Company to scale with excellence.

We hire people who are driven by purpose, thrive in ambiguity, and are energized by building what has never been built before. Our team combines intellectual curiosity with high agency, embraces candid feedback and continuous learning, and holds themselves and others to exceptional standards. Our values— Transparency, Responsibility, Unity, Scrappiness, and Tenacity —guide how we hire, collaborate, and make decisions every day. They are not words on a wall; they are the standard by which we operate. TRUST is the foundation of our safety culture, fostering intellectual honesty, accountability, and open communication, while our values challenge every team member to execute with urgency, humility, resilience, and an unwavering commitment to our mission.

About the role

The Document Controller is responsible for managing and organizing allengineering andconstruction-related documentationfor alarge-scale infrastructure projectoperating within the project’s Common Data Environmentand coordinating with contractor and vendor document control teams.Worksclosely with the project team toensurethat document management processes, numbering conventions, and metadata standardsarefollowed by projectmembers.Implementpolicies and procedureswithdirectionfromthe Manager of DocumentManagementandtheProject Management Office.TheDocument Controllerwillmaintain the Electronic Document Management System (EDMS)and ensure thatproject documents are up-to-date, properlyclassified andlabeled, and accurately trackedfrom issue to closeout.

Responsibilities

• Maintain theEDMSto meet the needs of the project, assist project staff in using the system, provide training to new employees
• Manage formal transmittals between the project team, engineering, contractors, subcontractors, and vendors
• Monitor document reviewand comment resolutionworkflows to ensure timely completion
• Maintain protocols for tracking document revisions
• Maintain and enforce project document numbering conventions, metadata, and classification standards
• Ensurethat project staff usedocument templatesto maintain consistency andaccuracy
• Respond to requests forup-to-date documentation including drawings, specifications, procedures, and policies
• Synthesizearchived and current projectdocumentation,archive project drawings,specifications, policies, and procedures per the archiving schedule
• Support redline and as-built documentation processes and prepare document sets and work packages
• Conduct regular audits ofdocument management systems to ensurepolicies and procedures have been followed
• Collaborate with IT teams and stakeholders to ensure thatproject staffkeep documents, document systems, and data secure

Experience

• 3 – 5 years of document control experience in largeengineering,construction,or infrastructure projects
• Deep understanding of document control best practices
• Familiarity with document control software and systems, and Microsoft 365 ecosystem
• Knowledge ofengineering andconstruction terminology and processes
• Experience applying document numbering conventions, metadata standards, and classificationand taxonomy schemes in large capital projects
• Knowledge of records retention and disposition best practices
• Understanding of NRC/DOE regulatory frameworks, NQA-1, ISO 9001, and electronic record keeping standardsis preferred

Benefits

• Competitive compensation packages
• 401k with company match
• Medical, dental, vision plans
• Generous vacation policy, plus holidays

Estimated Starting Salary Range

The estimated starting salary range for this role is $121,000 - $143,000 annually less applicable withholdings and deductions, paid on a bi-weekly basis. The actual salary offered may vary based on relevant factors as determined in the Company’s discretion, which may include experience, qualifications, tenure, skill set, availability of qualified candidates, geographic location, certifications held, and other criteria deemed pertinent to the particular role.

EEO Statement

The Nuclear Company is an equal opportunity employer committed to fostering an environment of inclusion in the workplace. We provide equal employment opportunities to all qualified applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic. We prohibit discrimination in all aspects of employment, including hiring, promotion, demotion, transfer, compensation, and termination.

Export Control

Certain positions at The Nuclear Company may involve access to information and technology subject to export controls under U.S. law. Compliance with these export controls may result in The Nuclear Company limiting its consideration of certain applicants.