Document Control Specialist - Compliance & Submittals Expert

Panelmatic; Houston (TX); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

HSA

401(k) match

Educational reimbursement

Paid time off

Paid holidays

Professional development

Career advancement

Competitive wages

Family-friendly environment

Job summary

Panelmatic, Inc. in Houston, TX is seeking a detail-oriented Document Control Specialist to manage external submission documentation for customers, third parties, and state agencies.

You will ensure accuracy, consistency, and timely distribution of data books, MTRs, inspection reports, and related documentation per project requirements. Collaborating with Project Managers, Engineers, and Coordinators across Houston and Conroe locations, you will uphold Quality standards and leverage MS Office

Qualifications

• High school diploma or GED required.
• Must be able to work out of Houston (77038) and Conroe (77301) locations.
• Three years’ experience in document control, quality, or project coordination.
• Familiarity with technical documentation such as spec sheets, inspection reports, and engineering drawings.
• Ability to manage multiple priorities and work with cross-functional teams.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite; experience with document control systems and customer portals.
• Alignment with company core values.
• Any other assignments given by management.

Responsibilities

• Prepare and submit final documentation packages (Data Books/Quality Data Packages/IOMs) including spec sheets, MTRs, inspection reports, change notices, AS BUILT drawings, and other materials per PO or project requirements.
• Manage in-process submittals using company templates and submit documents through customer portals or document control systems.
• Coordinate and submit monthly reports to each state and third-party agency per certification program requirements.
• Submit state approval packages after release from Engineering.
• Collaborate with Project Managers, Engineers, and Project Coordinators across locations to gather and organize required documentation.
• Ensure documentation practices align with Quality department standards to maintain consistency and accuracy across submittals.

Skills

Document control

Microsoft Office

Coordination

Attention to detail

Cross-functional collaboration

Education

High school diploma or GED

Job description

Panelmatic, Inc. in Houston, TX is seeking a detail-oriented Document Control Specialist to manage external submission documentation for customers, third parties, and state agencies.

You will ensure accuracy, consistency, and timely distribution of data books, MTRs, inspection reports, and related documentation per project requirements. Collaborating with Project Managers, Engineers, and Coordinators across Houston and Conroe locations, you will uphold Quality standards and leverage MS Office