Document Control Specialist

Ameron Pole Products, LLC; Tulsa (OK); On-site; USD 42,000 - 64,000; Full time

Job summary

Ameron Pole Products, LLC in Tulsa, OK is seeking a Document/Quality Specialist to review QC data, ensure specifications compliance, and provide end-of-job information to clients. You will handle MTRs/PO docs, assist with NDT reports, and maintain organized records supporting the Quality Control Plan.

The role requires a high school diploma, 2+ years in document control or QA, and proficiency with MS Office/Adobe. Strong attention to detail and data entry speed are essential.

Qualifications

• High school diploma or equivalent required.
• Experience in document control, admin support, technical writing, or QA preferred.
• At least 2 years with quality management systems and inspectors.

Responsibilities

• Review MTRs, PO docs for materials and processes for quality/traceability.
• Assist in creating/reviewing NDT reports.
• Review CVP, Pull Sheets, CMTRs, and other records for filing.
• Prepare documentation for review by DOT or third-party inspectors.
• Maintain accurate, organized records and data entry with speed and precision.
• Collaborate in a team environment and communicate effectively.

Skills

Data entry accuracy

Attention to detail

Written and verbal communication

Data analysis

Discretion with confidential info

Microsoft Office

Google Workspace

Adobe Acrobat

Education

High School diploma or equivalent

STEM university/technical college education may substitute

Tools

Microsoft Office

Google Apps

Adobe

Job description

Ameron, a wholly owned subsidiary of Arcosa, Inc., is searching for a Document/Quality Specialist to join our team in Tulsa, OK. The Document/Quality Specialist is responsible for accurately reviewing and verifying QC (Quality Control) data in our system to ensure compliance with specifications and provide end-of-job information to clients. This role is crucial in maintaining the integrity and accuracy of our company's Quality Control Plan.

What You'll Do:

• Perform thorough inspections of Material Test Reports (MTR’s), and Purchase Order (PO) documentation for incoming materials, ongoing processes, finished products, and verifying their adherence to defined quality/traceability criteria.
• Assist in the creation and review of Non-Destructive Testing (NDT) reports.
• Review and file Characteristic Verification documents (CVP), Pull Sheets, Certified Material Test Reports (CMTR’s), and other relevant documentation to maintain an organized and accessible records system.
• Prepare documentation to various standards based on job requirements for review by DOT or 3 rd party inspectors.
• Able to regularly complete a 40hr work week and potentially work overtime if required in some rare circumstances.
• Self-Starter, capable of identifying what tasks need to be done and coordinating their completion through whatever ethical means are necessary to do so.
• Effective when working both individually and as part of a team.
• Excellent data entry speed and accuracy.
• Good communication skills, both written and verbal.
• Poses high attention to detail.
• Capable of analyzing data for accuracy and compliance with project requirements from various sources.
• Can handle sensitive and confidential information with discretion.
• Be very familiar with basic computer programs (e.g., Microsoft Office Suite, Google, Adobe).
• Proficient in troubleshooting common computer program issues.

What You'll Need:

• High School diploma or equivalent.
• Previous experience in document control, administrative support, technical writing, or quality assurance is preferred.
• A minimum of 2 years of hands-on experience working with quality management systems and collaborating with quality inspectors.
• STEM University or Technical College education may be substituted for work experience at Quality Supervisor's discretion.
• Experience with Q uality Management System (QMS) preferred .

Behaviors

Preferred

Team Player

Works well as a member of a group

Detail Oriented

Capable of carrying out a given task with all details necessary to get the task done well

Dedicated

Devoted to a task or purpose with loyalty or integrity

Motivations

Self-Starter

Inspired to perform without outside help

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.