Document Control Coordinator

Odysea LLC; New Iberia (LA); On-site; USD 60,000 - 80,000; Full time

Job summary

Odysea LLC is seeking a Document Control Specialist to coordinate and manage document control within the Quality Management System. You will support ISO 9001 compliant manufacturing processes and ensure documentation accuracy across projects.

Responsibilities include maintaining electronic and hard copy systems, guiding teams on QA records, assisting internal audits, and driving continuous improvement in documentation practices.

Qualifications

• High School Diploma or equivalent; technical degree preferred.
• Experience with ISO 9001 compliant manufacturing.
• Strong skills in Microsoft Office.
• Dependable with organizational and communication abilities.
• ISO 9001 Internal Auditor certification preferred.
• Six Sigma Yellow Belt desired.
• Experience in industrial/manufacturing environments desirable.
• Familiarity with Ideagen QMS (QPulse) or similar.

Responsibilities

• Establish and manage document control systems for project documents.
• Handle document flow, revision, and archiving in QPulse or equivalent.
• Assist internal audits and ISO 9001 certification processes.
• Collaborate with departments to ensure QA and QC documentation.
• Support quality and regulatory compliance activities.
• Maintain organized records with timely updates and revisions.
• Communicate across teams to resolve documentation issues.
• Provide training on document control practices as needed.
• Demonstrate strong communication, problem-solving, and organizational skills.

Skills

ISO 9001 compliance

Document control

Microsoft Office

Strong communication

Independent work

Education

High School Diploma or equivalent

Technical college degree preferred

ISO 9001 Internal Auditor certification

Six Sigma Yellow Belt

Tools

Ideagen QMS (QPulse)

Job description

Description

The Document Control Specialist will be responsible for the coordination and management of document control processes within the Quality Management System (QMS). Support ISO 9001 compliant manufacturing processes. Maintain documentation accuracy and ensure compliance with company and regulatory standards.

JOB DUTIES:

• Establish, maintain, and manage document control systems (electronic and hard copy) for project documents, including drawings, contracts, reports, and correspondence.
• Manage document flow, revision, and archiving within the Ideagen Quality Management System (QPulse) or equivalent.
• Assist in internal audits and support ISO 9001 certification processes.
• Collaborate with various departments to ensure proper documentation related to QA, QC, inspection, and test protocols.
• Support quality and regulatory compliance activities.
• Maintain organized, accessible records ensuring timely updates and revisions.
• Communicate effectively across teams to resolve documentation issues and improve processes.
• Provide training and guidance on document control practices to project teams as needed.
• Strong communication and interpersonal skills; able to work well with customers and team members.
• Problem-solving oriented with a quality mindset.
• Effective decision-making and conflict management capabilities.
• Self-motivated with initiative and a drive for continuous improvement.
• Strong organizational skills and ability to meet deadlines.

Requirements

EDUCATION | EXPERIENCE | SKILLS:

• High School Diploma or equivalent (College degree in a technical field preferred).
• Experience with ISO 9001 compliant manufacturing processes.
• Strong working knowledge of Microsoft Office programs.
• Dependable with strong organizational and communication skills.
• Ability to adapt to change and work independently.
• ISO 9001 Certified Internal Auditor (preferred).
• Six Sigma Yellow Belt – CSSYB (desired).
• Prior experience working in an industrial or manufacturing environment is highly desirable.
• Familiarity with Ideagen Quality Management Software or equivalent.