Document Control Coordinator

ODYSEA; New Iberia (LA); On-site; USD 42,000 - 64,000; Full time

Job summary

ODYSEA is seeking a Document Control Specialist in New Iberia, Louisiana to coordinate and manage document control within the Quality Management System. This role supports ISO 9001 compliant manufacturing and ensures accurate documentation across departments.

You will establish and maintain control systems for drawings, reports, contracts, and correspondence, manage revisions, and assist internal audits to drive continuous improvement and compliance with regulatory standards.

Qualifications

• Experience with ISO 9001 manufacturing processes.
• Strong documentation and record-keeping abilities.
• Proficient in Microsoft Office programs and data entry.
• Ability to communicate clearly and work with cross-functional teams.
• Familiarity with Ideagen QPulse or similar QMS is a plus.

Responsibilities

• Establish and manage document control systems for project documents.
• Oversee revision control and archiving within the QMS.
• Assist internal audits and ISO 9001 certification activities.
• Coordinate with QA/QC, inspection, and test protocol teams.

Skills

Document control

ISO 9001

Microsoft Office

Communication

Education

High School Diploma

Technical field preferred

Tools

Ideagen QMS (QPulse)

Job description

The Document Control Specialist will be responsible for the coordination and management of document control processes within the Quality Management System (QMS). Support ISO 9001 compliant manufacturing processes. Maintain documentation accuracy and ensure compliance with company and regulatory standards.

JOB DUTIES:

• Establish, maintain, and manage document control systems (electronic and hard copy) for project documents, including drawings, contracts, reports, and correspondence.
• Manage document flow, revision, and archiving within the Ideagen Quality Management System (QPulse) or equivalent.
• Assist in internal audits and support ISO 9001 certification processes.
• Collaborate with various departments to ensure proper documentation related to QA, QC, inspection, and test protocols.
• Support quality and regulatory compliance activities.
• Maintain organized, accessible records ensuring timely updates and revisions.
• Communicate effectively across teams to resolve documentation issues and improve processes.
• Provide training and guidance on document control practices to project teams as needed.
• Strong communication and interpersonal skills; able to work well with customers and team members.
• Problem-solving oriented with a quality mindset.
• Effective decision-making and conflict management capabilities.
• Self-motivated with initiative and a drive for continuous improvement.
• Strong organizational skills and ability to meet deadlines.

Description:

The Document Control Specialist will be responsible for the coordination and management of document control processes within the Quality Management System (QMS). Support ISO 9001 compliant manufacturing processes. Maintain documentation accuracy and ensure compliance with company and regulatory standards.

JOB DUTIES:

• Establish, maintain, and manage document control systems (electronic and hard copy) for project documents, including drawings, contracts, reports, and correspondence.
• Manage document flow, revision, and archiving within the Ideagen Quality Management System (QPulse) or equivalent.
• Assist in internal audits and support ISO 9001 certification processes.
• Collaborate with various departments to ensure proper documentation related to QA, QC, inspection, and test protocols.
• Support quality and regulatory compliance activities.
• Maintain organized, accessible records ensuring timely updates and revisions.
• Communicate effectively across teams to resolve documentation issues and improve processes.
• Provide training and guidance on document control practices to project teams as needed.
• Strong communication and interpersonal skills; able to work well with customers and team members.
• Problem-solving oriented with a quality mindset.
• Effective decision-making and conflict management capabilities.Self-motivated with initiative and a drive for continuous improvement.
• Strong organizational skills and ability to meet deadlines.

Requirements:

EDUCATION | EXPERIENCE | SKILLS:

• High School Diploma or equivalent (College degree in a technical field preferred).
• Experience with ISO 9001 compliant manufacturing processes.
• Strong working knowledge of Microsoft Office programs.
• Dependable with strong organizational and communication skills.
• Ability to adapt to change and work independently.
• ISO 9001 Certified Internal Auditor (preferred).
• Six Sigma Yellow Belt – CSSYB (desired).
• Prior experience working in an industrial or manufacturing environment is highly desirable.
• Familiarity with Ideagen Quality Management Software or equivalent.