Document Control Specialist

Novonix Limited; Tennessee; On-site; USD 55,000 - 75,000; Full time

Job summary

A leading battery technology company seeks a Document Control Specialist to manage the lifecycle of technical documents, ensuring compliance with regulatory standards. The ideal candidate will have experience in document management within an engineering environment and be detail-oriented.

Benefits

Competitive salary

Benefits

Paid time off

Qualifications

• 3+ years experience managing document control in regulated environments.
• Familiar with Good Documentation Practices and ISO-9001 standards.
• Certification in document control is a plus.

Responsibilities

• Manage lifecycle of controlled documents ensuring compliance.
• Administer document control system maintaining accuracy and security.
• Support technical teams by editing and formatting documents.

Skills

Attention to Detail

Document Lifecycle Management

Technical Writing

Problem Solving

Education

High School Diploma

Associate Degree

Bachelor's Degree

Tools

Electronic Document Management Systems

SharePoint

Job description

Riverside, Chattanooga, Tennessee, United States of America

Job Description

Posted Monday, May 19, 2025 at 4:00 AM | Expires Saturday, June 7, 2025 at 3:59 AM

Who we are:

NOVONIX is a leading battery technology company revolutionizing the global lithium-ion battery industry with innovative, sustainable technologies, high-performance materials, and more efficient production methods. The company manufactures industry-leading battery cell testing equipment, is growing its high-performance synthetic graphite anode material manufacturing operations, and has developed an all-dry, zero-waste cathode synthesis process. Through advanced R&D capabilities, proprietary technology, and strategic partnerships, NOVONIX has gained a prominent position in the electric vehicle and energy storage systems battery industry and is powering a cleaner energy future. To learn more, visit us atwww.novonixgroup.com , LinkedIn and X.

What we offer:

• Competitive salary, benefits, and paid time off
• Smart, collaborative team members
• A chance to reduce the carbon footprint and work toward a cleaner energy future

Role summary:

This person will report directly to the Process Engineering Manager and supports engineering, commissioning, validation, and operations teams by managing the approval, release, and storage of technical documentation through its full lifecycle and into ongoing facility operations. The Specialist oversees document workflows from creation through approval, release, distribution, and archival, ensuring compliance with internal standards and regulatory requirements. In addition to managing the document control system, this role supports technical teams by editing, formatting, and standardizing technical deliverables such as specifications, protocols, reports, and SOPs. In the role of Document Control Specialist, you will be joining a world-class Engineering team that is delivering innovative solutions to tough problems.

This position is fully onsite and will work from our Riverside office location in Chattanooga, TN. Currently, the working hours for this role are day shift from Monday to Friday. Please note that as our company evolves, working arrangements, locations, and hours may change to meet business needs.

Responsibilities include:

· Manage the full lifecycle of controlled documents, including creation, review, routing, approval, release, distribution, revision, and archival, ensuring compliance with internal procedures and regulatory standards

· Administer the document control system, maintaining version control, metadata accuracy, and secure storage for all controlled project and quality documents

· Coordinate and track document review and approval workflows, proactively following up with stakeholders to maintain project schedules and documentation timelines

· Develop, maintain, and enforce document control processes, templates, numbering conventions, and filing systems to ensure consistency and traceability across all projects

· Support technical teams by editing and formatting documents (e.g., commissioning plans, qualification protocols, validation reports, SOPs) to meet compliance, clarity, and style standards

· Prepare documentation packages for project turnover, audits, and inspections, ensuring records are complete, properly signed, and audit-ready

· Other duties as assigned

You are:

· A detail-oriented professional with a high school diploma, associate degree, or bachelor's degree (preferred) in a technical, administrative, or communications-related field

· Technically skilled with 3+ years of experience managing document control processes in an engineering, pharmaceutical, manufacturing, or regulated environment

· Proficient with electronic document management systems (EDMS) such as SharePoint or similar platforms

· Adept in document lifecycle management, version control, approval workflows, and secure archival practices

· Familiar with Good Documentation Practices (GDP) and regulatory standards (such as ISO-9001) that govern controlled documentation

· Capable of writing, formatting, and editing technical documents in collaboration with subject matter experts to maintain consistency and compliance

· A highly motivated self-starter who takes initiative

· Well organized and invested in the details

· Resourceful when it comes to solving problems

· Willing to work extended hours as needed during commissioning phases

Extra awesome if you also have:

· Certification in document control or records management (e.g., Certified Document Controller, ARMA International certification)

· Skilled in organizing large volumes of technical documentation for project turnover packages and audits

· Experience creating document templates, controlled forms, and guidance documents for project or company-wide use

· Comfortable training team members on document control systems, best practices, and compliance expectations

At NOVONIX, we cherish the value that diversity brings and believe that it makes our teams stronger and better able to serve our industry. We’re committing ourselves to inclusivity by building a company that embraces different backgrounds, perspectives, and skills.

If you see a job posting you believe you would excel at, but don’t meet 100% of the qualifications, we’d still love to hear from you. Just make sure to include a cover letter and explain why you’d be a great fit for the job. As an equal opportunity employer, we want to make sure everyone gets a fair chance.

NOVONIX prohibits discrimination and harassment of any type regarding race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Riverside, Chattanooga, Tennessee, United States of America