Document Control Specialist

AppleOne Employment Services; Springfield (MO); On-site; Full time

Job summary

A leading pharmaceutical manufacturing company is seeking a detail-oriented Document Control & Administrative Coordinator for a 6-month contract in Springfield, MO. The role involves managing documentation systems in compliance with regulations and providing administrative support across various departments. Ideal candidates will be organized, detail-oriented, and possess strong communication skills.

Benefits

Major medical, dental, vision, and 401k benefits

Qualifications

• 1-2 years' experience in an administrative or document control role.
• Strong organizational skills with keen attention to detail.
• Professional demeanor and communication skills.

Responsibilities

• Coordinate and maintain document control systems compliant with FDA and OSHA.
• Provide administrative support to departments and manage calendars.
• Serve as front desk support, ensuring a positive visitor experience.

Skills

Organizational skills

Communication

Time management

Attention to detail

Education

High School Diploma or equivalent

Tools

SAP

Learning Management Systems (LMS)

Job description

Job Summary:
Our client, a well-established pharmaceutical manufacturing company is seeking a detail-oriented and highly organized Document Control & Administrative Coordinator to support our quality and compliance functions. This will be a 6-month contract role in their facility in Springfield, MO with a pay of $21.81/hour.

This role is responsible for managing documentation systems in compliance with FDA Current Good Manufacturing Practices (cGMP), OSHA, EPA, DEA regulations, and internal company policies. In addition, the role serves as the primary point of contact at the site’s main reception, providing a professional and welcoming experience for all visitors.

Key Responsibilities:
Coordinate and maintain site-wide document control systems to ensure compliance with FDA, OSHA, EPA, DEA, and company policies.

Manage and organize quality control (QC) records, including raw material, intermediate, and finished product release documentation.

Oversee test methods, specifications, validation protocols, calibration, and qualification documentation.

Ensure all documentation is indexed, filed, archived, and easily retrievable in accordance with internal procedures.

Maintain training records using a Learning Management System (LMS).

Organize and maintain both hard copy and electronic filing systems, including off-site archival.

Provide administrative support to various departments including QA/QC, Human Resources, Maintenance, and Accounts Payable.

Support logistics for audits, corporate and regulatory meetings, and on-site events (may include coordinating travel, lodging, meals, etc.).

Manage calendars and schedules for Site Leadership Team members.

Serve as front desk support, greeting visitors and ensuring efficient processing and a positive experience.

Handle confidential information with discretion and professionalism.

Perform other administrative and clerical tasks as assigned by the site management team.

Qualifications:
High School Diploma or equivalent required.

Minimum of 1–2 years of experience in an administrative or document control role.

Experience with SAP preferred.

Familiarity with Learning Management Systems (LMS) strongly desired.

Strong organizational skills and keen attention to detail.

Excellent communication and time management abilities.

Professional and pleasant demeanor for interacting with visitors and team members.

Demonstrated ability to manage and safeguard confidential information.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here:
https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here:
https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.
https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.