Document Control Coordinator

Dynalectric Oregon; Portland (OR); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health & Welfare (medical, dental &amp

401(k)

401(k) match

Paid time off

Paid holidays

Flexible spending accounts

Life insurance

Disability insurance

Employee assistance program

Job summary

Dynalectric Oregon is seeking a Document Control Coordinator to evaluate document control platforms and implement a chosen system for multiple projects in Portland. You will set up, maintain, update, and close out electronic project documents, coordinating with project teams to meet deadlines.

The role requires a background in construction documentation, strong communication, and experience with Bluebeam, PlanGrid, BIM 360, Procore, or SmartSheet. Office-based with some travel to active sites.

Qualifications

• Document Control experience in a multidisciplinary construction firm.
• Electrical background preferred.
• Basic understanding of construction drawings and documents.
• Strong leadership and communication skills.
• Ability to read and understand construction documents.
• Experience with construction software (Bluebeam, PlanGrid, Procore, etc.).
• Familiarity with Windows OS and Mac OS.

Responsibilities

• Evaluate, test and evaluate document control applications.
• Implement selected document control platform for projects.
• Create workflows for Bluebeam and related processes.
• Set up new projects, manage specifications, submittals, drawings, RFIs/ASIs and As-builts.
• Adapt and implement workflows with PMs and field teams.
• Manage electronic project documents including folder setup, invitations, and permissions.
• Close out projects with proper archiving and QA/QC documentation.

Skills

Document Control

Communication skills

Leadership

MS Office

Reading drawings

Tools

Bluebeam Revu

PlanGrid

BIM 360

Procore

SmartSheet

Job description

We are a multidisciplinary electrical firm with the in-house expertise to plan, construct, install, and fully integrate a full range of electrical, control, and telecom systems. We offer a comprehensive line of innovative electrical solutions, performing work collaboratively—under one roof—to help us lower costs, increase accuracy, and promote project efficiency.

Job Summary

The Document Control Coordinator is responsible for the evaluation of document control platforms and implementation of selected document control platform. Also, the setting up, maintaining, updating, and closing out of electronic project documents for all selected projects. This position will require communication and coordination between project teams to meet deadlines and keeping project documents organized and up to date.

Essential Duties & Responsibilities

Evaluation of Applications

• Research, testing and evaluation

(PlanGrid, BIM 360, Bluebeam Revu, Procore & SmartSheet)

Implementing selected Application for Projects

• Creating workflows for Bluebeam

(New project setup, Specification revisions, Submittals, Drawing revisions, RFIs/ASIs and As-built drawings)

Adaptation and implementation of workflows

• Adaptation and implementation of workflows

(Testing with PMs/field team, receiving feedback from PMs/field team, modifying workflows, creating new workflows)

Managing electronic project documents.

• New project setup (Bluebeam)

(Folder set up, send invitations, permissions given, and notify PM)

• Uploading contract documents (Bluebeam)

(Upload documents from network, notify team)

• Manage project (Bluebeam)

(Speciation revisions, submittals, drawing revisions, RFIs/ASIs, QA/QC/CX, training/supporting field team)

• Close out project (Bluebeam)

(As-builds, archiving project)

Qualifications

• Document Control experience in a multidisciplinary construction firm
• Electrical Background preferred
• Basic understanding of construction drawings and associated documents
• Ability to read & understand construction documents
• Strong leadership skills
• Excellent verbal and written communication skills
• Ability to work with a variety of personalities
• Ability to work to aggressive schedules and deadlines
• Basic understanding of product submittals
• Construction software (use and evaluation of)
• Blue Beam Software
• Experience with current Windows OS
• Familiarity with Mac OS
• Microsoft Word, Excel, Visio & PowerPoint
• Experience designing work flow diagrams and flow charts
• QA/QC document control experience

Physical Demands

The physical demands described here are representative of those that must be met by a DCC to successfully perform the essential functions of this job. The DCC is occasionally required to sit or stand. The employee must be able to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Direct reports

None

Work Environment

Office-based, in a temperature-controlled environment. Typical working hours for the DCC are generally Monday – Friday during normal business hours. Occasional travel to active construction sites in Portland and state wide (environment may not be temperature controlled)

Benefits

• Health & Welfare (medical, dental & vision)
• 401(k)
• 401(k) match
• Paid time off
• Paid holidays
• Flexible spending accounts
• Life insurance
• Disability insurance
• Employee assistance program

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affiantive Action Policy.