Vendor Relations Specialist

Ultimate Staffing; Oxnard (CA); On-site; USD 31,684 - 34,440; Full time

Job summary

A leading staffing agency is seeking a Vendor Relations Specialist in Oxnard to join the procurement team in the food and beverage manufacturing sector. The role involves managing supplier documentation, ensuring compliance with regulatory standards, and communicating with suppliers. Preferred candidates should have 1-2 years of experience in regulatory affairs and possess strong communication skills. This position offers a pay range of $23-$25/hour with a standard schedule of Monday to Friday, 8am to 4:30pm.

Qualifications

• 1-2 years of experience in regulatory affairs in a food production facility with HACCP or GFSI certification preferred.
• Working knowledge of quality auditing, food safety and food quality standards preferred.

Responsibilities

• Manage internal supplier management document platform.
• Communicate specifications set by Senior Product Development Manager to suppliers.
• Conduct daily supplier outreach and maintain approved supplier list.

Skills

Attention to detail

Communication skills

Organization

Education

High School Diploma or Equivalent

Job description

Vendor Relations Specialist Needed in Oxnard

Industry: Food and Beverage Manufacturing

Pay Range: $23 - $25/hour with room to grow

Schedule: Monday - Friday from 8am - 4:30pm

Summary:

The Vendor Relations Associate is a member of the company's procurement team, which includes the Senior Product Development Manager, Purchasing and Quality Assurance team. The team is responsible for the company's Vendor Monitoring & Approval Program, which is in place to ensure received raw materials, packaging, finished goods and equipment meets specifications and are safe and of good quality. The Vendor Relations Associate acts as a point of contact between the team and suppliers, providing information to support the program and maintain compliance with regulatory requirements.

Duties and Responsibilities include the following:

• Managing and maintaining company's internal supplier management document platform.
• Requesting new raw material and/or food contact packaging samples, pricing, packaging, product availability etc. from any new or existing suppliers.
• Communicating raw material and/or food contact specifications set by Senior Product Development Manager or QA team to suppliers.
• Placing purchase orders for raw materials and food contact packaging.
• Conducting daily supplier outreach, which includes collecting any and all required and requested documentation.
• Maintaining company's approved supplier list for both domestic and international suppliers.
• Proper filing of all required and requested documentation from suppliers in shared location accessible by company staff.
• Notifying staff of receipt of such documents in a timely and consistent manner.
• Assisting with supplier outreach when any food safety or quality non-conformances occur. Additionally assists with obtaining satisfactory corrective actions as necessary.
• Completing vendor packets as needed.

Other duties and responsibilities include:

• Submitting documentation to obtain certification for applicable regulatory and identity preserved entities including but not limited to Organic, Kosher, Non-GMO, and Halal.
• Submitting documentation to third party entities to obtain information relating to SDS sheets, TTB, and Prop 65 status.
• Responsible for saving, archiving, and filing Organic and Kosher Certificates, SDS sheets, Prop 65 information and company statements generated by company staff.
• Reviewing, verifying, editing, updating, amending, saving, archiving, and filing all technical documentation including but not limited to Nutritionals, Prop 65 information and company statements.
• Assists in reviewing, verifying, editing, updating, amending, saving, archiving, and filing technical documentation properly, including but not limited to Product Specification Sheets, COA templates and company statements.
• Assists in receiving and reviewing production batch requests in company ERP system.
• Fulfills internal staff requests relating to technical documents and company statements.
• Issuing company Purchase Orders in ERP system.
• Data entry in company ERP system relating to new products and/or suppliers.
• Ensures all confidential supplier or company information is filed securing into company's document management system and monitors information for changes, verification and multiple versions.
• Ensuring all documentation is accurate and that the information supplied complies with relevant legislation.
• Working cross functionally and collaboratively with management, customer service, QA, Labels department, etc.
• Responsible for following company policies, programs, and procedures such as SOPs.
• Performs other related duties as assigned.

Key Skills and Competencies:

• Must be able to accurately read and interpret details. An eye for exactness, including spelling, punctuation, formatting a key skill.
• Must have a very high level of attention to detail.
• Well organized and ability to communicate effectively with vendors and internal departments.
• Good oral and written communication skills.

Education/Experience:

1-2 years of experience in regulatory affairs in a food production facility that has HACCP and/or GFSI certification preferred. Working knowledge of quality auditing, food safety and food quality standards preferred.

High School Diploma or Equivalent with previous related experience and/or training; or equivalent combination of education and experience.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.