Document Control Specialist

M2 Ingredients; Vista (CA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

PTO

401k match

Job summary

A leading organic functional mushroom solution provider is seeking a Document Control Specialist in Vista, CA. This full-time role involves maintaining FSQA documentation, ensuring compliance with regulatory standards, and collaborating across multiple teams. The ideal candidate has a BSc in Food Science and significant experience in the food industry. Competitive salary and benefits are offered, including medical and a 401k match.

Qualifications

• Approximately 3 years of experience in FSQA role in food or dietary supplement industry.
• Knowledge of GMPs, HACCP, BRC, and USDA regulatory standards preferred.

Responsibilities

• Maintain and manage all FSQA documentation, including SOPs and training records.
• Control document versioning of specifications, labels, and COAs.
• Ensure all FSQA documents are accurate and compliant.

Skills

Organizational skills

Communication skills

Attention to detail

Document management system knowledge

Spanish speaking

Education

BSc. in Food Science or relevant fields

Tools

Microsoft Office Suite

ACE

Redzone

Job description

Overview

Document Control Specialist at M2 Ingredients — on-site in Vista, CA. This is a full-time role with on-site requirements.

Responsibilities

• Maintain and manage all FSQA documentation, including SOPs, WIs, documents and forms, training records, and verification logs in compliance with company standards and regulatory requirements.
• Control document versioning of specifications, labels and COAs, ensuring timely updates and approvals through eQMS ACE.
• Ensure all FSQA documents are accurate, up to date, and compliant with regulatory and audit standards.
• Support internal and external audits by preparing and organizing necessary documents and records.
• Collaborate with FSQA, Production, Sanitation, and Maintenance departments to ensure proper documentation practices.
• Train team members on document control procedures and document management systems.
• Assist in the generation and formatting of new documents, logs, labels, and forms as needed.
• Ensure confidential information is handled and stored securely.
• Administer and maintain procedures to ensure quality and accuracy by preparing and reviewing materials for completeness and coordinating the review and signoff process to expedite implementation.
• Maintain tracking and status of all documents, including periodic review and revision to meet regulatory requirements; assist in tracking metrics to ensure the process is efficient, effective, and compliant.
• Maintain updated documentation for Supplier Approval Program, Chemicals and other programs.
• Lead person for performing traceability exercises.
• Provide answers to customer questionnaires related to FSQA and regulatory matters.
• Support FSQA team in the creation of COAs for customers.
• Support the FSQA Director and Regulatory through regulatory audits for facilities (Organic, BRC, FDA, Kosher, Non-GMO Project and NASC).
• Support submission of documentation for Organic, Kosher, Non-GMO and Vegan certifications.
• Perform all other related duties as requested.

Qualifications

• BSc. in Food Science, Quality or other relevant fields
• Approximately 3 years of experience in FSQA role in the food or dietary supplement industry
• Knowledge of GMPs, HACCP, BRCS, and USDA regulatory standards preferred
• Proficient in Microsoft Office Suite (Word, Excel, Outlook); experience with document management systems is a plus (ACE, Redzone)
• Excellent organizational and communication skills. Spanish speaker is a plus
• Attention to detail with the ability to manage multiple tasks under strict deadlines

Compensation & Benefits

This full-time role will receive a competitive salary plus benefits, including medical, dental, vision, PTO, and a 401k match. The anticipated annual pay range is $70,000 – $85,000, plus an annual bonus. Final offer amounts may vary based on factors such as experience, education, certifications, and location. We do not ask for or consider salary history.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Location

M2 Ingredients is located in Vista, CA (about 35 miles north of San Diego and 60 miles south of Orange County). This position requires on-site work five days per week.

Company

M2 Ingredients is the leading vertically integrated organic functional mushroom solution provider in the Western Hemisphere. We grow our portfolio of functional mushrooms indoors in a controlled, state-of-the-art facility in Vista, CA, and sell functional ingredients to global brands in the supplement, beverage, and food channels.