Senior Document Control Specialist / Document Control Lead

Haydanconsultantsinc; New York (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

Haydanconsultantsinc is looking to hire a talented Senior Document Control Specialist for a major project at LGA. The role involves maintaining accurate documentation, supporting the development of document control procedures, and ensuring compliance across project disciplines. Required qualifications include 5-8 years in document control, familiarity with aviation projects, and Microsoft Office proficiency. The position offers a dynamic environment focused on enhancing project documentation workflows.

Qualifications

• 5 – 8+ years of document control or records management experience.
• Familiarity with aviation or transportation project environments preferred.
• Ability to prioritize in a fast-paced environment with minimal oversight.

Responsibilities

• Support the implementation and maintenance of document control protocols.
• Ensure accurate document naming and version control as per project standards.
• Prepare document control reports, logs, and transmittals.

Skills

Document control experience

Strong Microsoft Office skills

Multitasking

Communication skills

Organizational skills

Education

Associate’s or Bachelor’s degree in relevant field

Tools

SharePoint

Aconex

Procore

Job description

Haydan Consultants, Inc. is looking to hire a talented Senior Document Control Specialist / Document Control Lead for a major project at LGA.

Position Summary

The Document Control Lead will support the LGA Redevelopment Program by maintaining accurate, timely, and compliant documentation and records across all project disciplines and functional areas. In addition to core document control responsibilities, this role will support the development and refinement of program‑level document control procedures, protocols, and guidance materials. The ideal candidate is both detail‑oriented and capable of producing clear, structured documentation to support consistency across the program.

Key Responsibilities

• Support the implementation and maintenance of program‑wide document control protocols
• Assist with intake, processing, and distribution of controlled documents (RFIs, submittals, meeting notes, drawings, specs, etc.)
• Ensure accurate document naming, version control, and coding per project standards
• Track deliverables and support coordination of document reviews between internal teams and external stakeholders
• Prepare document control reports, logs, and transmittals
• Perform quality checks on document submissions for compliance with standards
• Support record retrievals for audits, reporting, or executive briefings
• Provide user assistance and troubleshooting within the project’s document management systems (e.g., SharePoint)
• Assist in the development and maintenance of Work Instruction Documents (WIDs), protocols, and document control procedures
• Support standardization of processes across projects and teams
• Contribute to improving document control workflows and consistency across the program
• Support alignment of document control practices with program requirements and closeout expectations
• Develop and maintain document control governance documentation, including procedures, protocols, and Work Instruction Documents (WIDs)

Required Qualifications

• 5 – 8+ years of document control or records management experience supporting large‑scale infrastructure, construction, engineering, or public‑sector capital projects
• Familiarity with aviation or transportation project environments is strongly preferred
• Experience with SharePoint and/or other EDMS platforms such as eBuilder, Aconex, ProjectWise, Procore, or Unifier
• Working knowledge of document control procedures, metadata tagging, and versioning
• Strong Microsoft Office skills (Excel, Word, Outlook, Teams)
• Ability to multitask and prioritize in a fast‑paced environment with minimal oversight
• Strong communication and organizational skills
• Demonstrated ability to draft clear, structured governance documentation (e.g., management plans, procedures, guidance, or work instructions)
• Strong attention to detail and consistency in written materials

Preferred

• Prior experience supporting Port Authority of NY & NJ projects or similar public agency requirements
• Experience supporting large‑scale or multi‑project programs
• Associate’s or Bachelor’s degree in Construction Management, Engineering, Business Administration, or a related field
• Understanding of FAA, NEPA, or aviation‑related regulatory documentation (a plus)