Document Controls Specialist - Education Facilities

Jacobs Engineering Group Inc.; New York, Northern (NY, KY); Hybrid; USD 85,000 - 95,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off (PTO)

Stock purchase plan

Job summary

Jacobs Engineering Group Inc. in Manhattan, NY, seeks a detail-oriented Document Controls Specialist to support and oversee document management for education facilities projects, archiving completed work, and ensuring accurate filing and naming conventions.

The role involves working with clients, suppliers, and the program management team on-site, with MS Word/Excel proficiency and at least two years of document management experience; sponsorship is not available.

Qualifications

• High School Diploma or GED.
• Minimum 2 years’ experience with project / program document management systems.
• Proficient in MS Office Word and Excel.
• Demonstrated attention and ability to complete tasks with minimal supervision.
• Ability to work from the airport’s onsite office Monday - Friday with the program management team.

Responsibilities

• Archive completed projects and manage document naming and filing.
• Retrieve documents and reproduce as needed for the team.
• Support implementation of Document Management and related systems.
• Interact with clients, suppliers, and internal stakeholders to exchange information.

Skills

Attention to detail

MS Word proficiency

MS Excel proficiency

Communication

Independent work

Education

High School Diploma

Bachelor’s degree or certification in administration/related field

Tools

Document management systems

Job description

Document Controls Specialist - Education Facilities

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

Our on-site Program Management team in Manhattan, NY, is looking to add a driven and collaborative Document Controls Professional. You will provide support and oversight in the definition and implementation of Document Management and related systems, working with physical and electronic documents. You will also have regular contact with clients, suppliers, or company employees outside the immediate work area to exchange information. Daily work consists of archiving of completed projects, document retrieval, document reproduction and document filing and naming.

Bring your attention to detail and desire to grow, and we’ll help you pursue what drives you – so we can tackle challenging projects, together.

Here’s what you'll need

• High School Diploma, GED or relevant education
• Minimum 2 years’ experience with project / program document management systems
• Proficient in MS Office Word and Excel
• Demonstrated attention and ability to complete tasks with minimal supervision
• Ability to work from the airport’s onsite office Monday - Friday with the program management team

Ideally, You’ll Also Have:

• Bachelor’s degree or certification in administration, construction management or related field
• Experience closing out construction projects

Sponsorship is not available for this position.

#NorthPMCM #EastPMCM #LI-SD2

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well‑being. Your security. Your future. Employees have access to medical, dental, vision, and basic life insurance, a 401(k) plan, and the ability to purchase company stock at a discount. Eligible employees may also enroll in a deferred compensation plan or the Executive Deferral Plan. Jacobs has an unlimited U.S. Personalized Paid Time Off (PPTO) policy for full‑time salaried/exempt employees, seven paid holidays, and caregiver leave. And certain roles may be eligible for additional rewards, including merit increases, performance discretionary bonus, and stock.

The base salary range for this position is $85,100.00 to $95,000.00. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on September 03, 2026. This position will be open for at least 3 days.

Onsite employees are expected to attend a Jacobs Workplace on a full‑time basis, as required by the nature of their role.