Document Control Specialist I

Epitec; Bangor Township (MI); Hybrid; USD 38,000 - 46,000; Full time

Job summary

Epitec seeks a Document Control Specialist I to support ERC records for capital projects in a hybrid Bay City, MI setting. You will manage drawings, manuals, transmittals and ECNs, maintain control databases, and collaborate with engineering to ensure compliant documentation throughout project lifecycles.

The role emphasizes accuracy, organization, and timely distribution of records, with opportunities to work across construction phases and align with company standards and policies.

Qualifications

• High school diploma or equivalent required.
• Experience in records management or document control preferred.
• Strong communication and organizational skills required.
• Experience with document management systems and SAP is desired.

Responsibilities

• Process and manage project records including drawings, manuals, transmittals and ECNs.
• Maintain electronic document databases and control numbers.
• Support project design, construction, and closeout with document control.
• Coordinate with engineering, drafting and plant personnel for documentation needs.
• Prepare activity reports and keep documentation storage systems organized.

Skills

Communication

Customer service

Prioritization

Time management

Analytical thinking

Teamwork

Project milestones

SAP

Stakeholder communication

Professionalism

Large-format drawings

Reliability

Education

High School Diploma or equivalent

Tools

SAP

ProjectWise

Primavera Unifier

CM14

Prolog

Document Control Software

Adobe Pro

Plotter/Scanner

Job description

Document Control Specialist

Location:
Hybrid in Bay City, MI
Schedule:
Monday-Friday
Type:
W2 Contract
Duration:
Long term on going
Pay Rate:
$20 an hour

Department Summary

The Electric Supply Engineering (ESE) Document Management team is responsible for managing Electrical Engineering Records (ERC) that support Electric Supply Operations. This includes overseeing project records throughout the capital project lifecycle in partnership with Engineering and Enterprise Project Management (EPMO). The team also provides drafting support, maintains Computer-Aided Drafting (CAD) standards, and ensures configuration management for operational assets. Their work is critical to the successful execution of the company's capital investment strategy and the integrity of engineering documentation.

Document Control Specialist I

Position Overview

The Document Control Specialist I supports document control activities for construction and capital projects while assisting with broader ESE Document Management functions. This role ensures engineering and project documentation is accurately managed, maintained, distributed, and archived in accordance with established procedures and standards.

Key Responsibilities

Document Control & Records Management

• Process engineering and project records, including:
  • Drawings
  • Manuals
  • Transmittals
  • Correspondence
  • Engineering Change Notices (ECNs)
• Manage records associated with plant modifications and project execution.
• Maintain and update electronic document management databases used to track, distribute, and transmit project documentation and vendor submittals.
• Request and manage controlled document numbers according to established numbering conventions.
• Support the management and continuous improvement of document control procedures and records management processes.

Engineering & Project Support

• Partner with engineering personnel to ensure compliance with document review and record retention requirements.
• Provide document control support throughout project design, construction, and closeout phases.
• Supply hard-copy documentation to project teams during construction activities.
• Deliver required project records and critical documentation to Plant Document Control upon project completion.
• Coordinate with engineering, drafting, and plant personnel to support project documentation needs.

Quality Assurance & Compliance

• Review and audit engineering records for completeness, accuracy, and compliance.
• Identify documentation issues and assist in implementing corrective actions.
• Support configuration management efforts by ensuring engineering documentation remains current and controlled.
• Promote safe work practices and adherence to company standards and policies.

Reporting & Administration

• Prepare activity reports for Daily, Weekly, and Monthly Operating Reviews.
• Maintain organized work areas and document storage systems.
• Oversee supplies for printing and plotting equipment, including coordination with IT support when necessary.

Required Qualifications

Experience

• 2–4 years of experience in records management, document control, or a related field.
• Experience working with document management systems or document control software.

Education

• High School Diploma or equivalent required.

Required Skills & Competencies

• Strong verbal and written communication skills.
• Excellent customer service and relationship-building abilities.
• Ability to multitask and adjust priorities in a fast-paced environment.
• Strong organizational and time-management skills.
• Analytical thinking and problem-solving capabilities.
• Ability to work independently and collaboratively within a team environment.
• Experience managing project milestones and prioritizing workload.
• Proficiency with business systems and software, including SAP.
• Ability to communicate effectively with internal and external stakeholders.
• Professionalism, teamwork, and commitment to information sharing.
• Ability to handle large-format engineering drawings and documents when required.
• Dependable attendance and reliability.

Preferred Qualifications

The following qualifications are highly desirable:

Technical Experience

• Experience with:
  • ProjectWise
  • Primavera Unifier
  • CM14
  • Prolog
  • Other document control systems
• Construction, engineering, utility, or drawing document control experience.
• Database management experience.
• Adobe Pro proficiency.
• Plotter and scanner operation experience.

Education & Training

Associate degree coursework or specialization in:

• Information Science
• Data Processing
• Data Processing Technology

Industry Experience

• Utility industry experience
• Engineering document control
• Construction project document management

Physical Requirements

• May be required to transport large rolled engineering drawings and prints throughout plant and project locations.
• Ability to work in both office and plant environments as needed.

Ideal Candidate

The ideal candidate is detail-oriented, highly organized, and capable of managing large volumes of technical documentation in a project-driven environment. They possess strong communication skills, attention to detail, and experience supporting engineering, construction, or utility operations through effective document control and records management practices.