Document Control Specialist

Champion Integrated Building Solutions LLC; Houston (TX); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

401(K) Matching

Dental Insurance

Health Insurance

Life Insurance

Paid Time Off

Vision Insurance

Employee Assistance Program

Paid Time Off

Job summary

Champion Integrated Building Solutions LLC in Houston is seeking a Document Control Specialist to organize, maintain, and improve company documents, records, and information across quality, safety, customer service, and continuous improvement. The role ensures accurate information is accessible and up-to-date for all employees.

You will establish reliable document systems, correct outdated information, and maintain clear information-management standards while partnering with department leaders

Qualifications

• Experience in document control or records management.
• High school diploma; degree in a related field preferred.
• Proficiency with Microsoft Office and electronic records management.
• Strong cross-department communication and confidentiality.

Responsibilities

• Manage company documents, records, forms, procedures, and other controlled information to ensure current versions are organized, accessible, and properly maintained.
• Review existing files and information systems to identify outdated, duplicate, incomplete, or inconsistent content and coordinate corrections with the appropriate departments.
• Develop and maintain document control standards, including naming conventions, version control, approval status, retention practices, and organized storage structures.
• Partner with department leaders to create, revise, and standardize documents while ensuring approved information is accurate, consistent, and available to the employees who need it.
• Support continuous improvement by evaluating how company information is created, stored, shared, and maintained and recommending practical improvements to document and information-management processes.

Job description

POSITION SUMMARY

The Document Control Specialist, reporting through the Quality function, is responsible for organizing, maintaining, and improving company documents, records, and information so employees can easily find and use accurate information. This position supports quality, safety, customer service, and continuous improvement by creating reliable document systems, correcting outdated or inconsistent information, and maintaining clear standards for how company information is managed.

KEY RESPONSIBILITIES

• Manage company documents, records, forms, procedures, and other controlled information to ensure current versions are organized, accessible, and properly maintained.
• Review existing files and information systems to identify outdated, duplicate, incomplete, or inconsistent content and coordinate corrections with the appropriate departments.
• Develop and maintain document control standards, including naming conventions, version control, approval status, retention practices, and organized storage structures.
• Partner with department leaders to create, revise, and standardize documents while ensuring approved information is accurate, consistent, and available to the employees who need it.
• Support continuous improvement by evaluating how company information is created, stored, shared, and maintained and recommending practical improvements to document and information-management processes.

QUALIFICATIONS

• Experience: Experience in document control, records management, administrative operations, quality systems, information management, or a related role preferred.
• Education: High school diploma or equivalent required; associate or bachelor's degree in business administration, information management, records management, or a related field preferred.
• Technical Skills: Proficiency with Microsoft Office and experience organizing electronic records, managing document versions, maintaining shared file systems, and developing standardized document structures.
• Soft Skills: Ability to evaluate complex or disorganized information, communicate effectively across departments, maintain confidentiality, and identify practical improvements while managing multiple documentation priorities.

BENEFITS

• 401(K) Matching
• Dental Insurance
• Health Insurance
• Life Insurance
• Paid Time Off
• Vision Insurance
• Employee Assistance Program
• Paid Time Off

SCHEDULE

The standard schedule is Monday through Friday, 8:00 AM to 5:00 PM, with flexibility in start and end times based on position, department, and operational needs.

PHYSICAL REQUIREMENTS

• Ability to remain seated and work at a computer for extended periods.
• Ability to regularly use a computer, keyboard, mouse, telephone, and other standard office equipment.
• Ability to occasionally lift, carry, or move files, records, office supplies, or equipment weighing up to 25 pounds.
• Ability to access physical and electronic records and move throughout an office environment as needed.