Document Control Specialist

Verto People Ltd; Dallas (TX); On-site; USD 34,000 - 48,000; Part time

Job summary

Verto is recruiting a Document Control Specialist to support a major infrastructure project. In this contract role you will manage project records across engineering, construction and handover, ensuring teams have access to accurate, approved information.

You will coordinate drawings, submissions, revision histories, and document workflows, working with contractors and engineers to resolve documentation issues and produce complete handover packages.

Qualifications

• At least five years of document control experience on major engineering or construction projects.
• Experience with electronic document management platforms and controlled distribution processes.
• Familiarity with engineering drawings, contractor submissions and technical review cycles.
• Strong attention to detail and ability to manage deadlines and high volumes of docs.
• Clear communication skills and proactive issue resolution in documentation.

Responsibilities

• Register, classify and distribute drawings, submissions and project correspondence.
• Maintain revision histories and clearly identify superseded documents.
• Coordinate document reviews and monitor deadlines.
• Manage electronic filing systems, permissions and workflows.
• Check submissions for project numbering, naming and formatting compliance.
• Collaborate with internal teams and external contractors to resolve docs.
• Assemble and check final project records, including handover packages.
• Maintain traceable records for reporting, quality reviews, audits.

Skills

Attention to detail

Communication

Organizational skills

Problem solving

Time management

Education

Technical qualification

Tools

PDF review software

Document management platforms

Construction information management tools

Job description

Document Control Specialist - Contract

Verto is recruiting a Document Control Specialist to support the delivery of a major infrastructure project. You will manage project records throughout engineering, construction and handover, ensuring teams have access to accurate, approved information.

This position suits an organized document control professional with experience coordinating technical information across contractors, engineers and project teams.

Key Responsibilities

• Register, classify and distribute drawings, technical submissions and project correspondence.
• Maintain accurate revision histories, ensuring superseded documents are clearly identified and controlled.
• Coordinate document reviews, monitor deadlines and follow up on outstanding responses.
• Manage electronic filing systems, user permissions and document approval workflows.
• Check submissions for compliance with project numbering, naming and formatting requirements.
• Work with internal teams and external contractors to resolve missing or inconsistent documentation.
• Assemble and check final project records, including handover packages and supporting technical documentation.
• Maintain traceable records to support reporting, quality reviews and audits.

Experience and Skills

• At least five years of document control experience supporting major engineering or construction projects.
• Practical knowledge of electronic document management platforms and controlled distribution processes.
• Familiarity with engineering drawings, contractor submissions and technical review cycles.
• Strong attention to detail, with the ability to manage competing deadlines and high volumes of documentation.
• Confidence using PDF review software and construction information management tools.
• Clear communication skills and a proactive approach to resolving documentation issues.
• A relevant technical qualification or equivalent practical experience.

Desirable Experience

• Previous involvement in energy, utilities or industrial construction.
• Experience preparing completion records, as-built documentation or operational handover packages.