Document Control Specialist

Ingersoll Rand; Connersville (IN); On-site; USD 37,000 - 47,000; Full time

Job summary

Ingersoll Rand is seeking a Document Control Specialist in Connersville, IN, to support the Project Management team. The role involves coordinating document exchange, creating manuals, and maintaining document logs. Candidates should have a high school diploma, familiarity with Microsoft Excel, and strong organizational skills. A Bachelor’s degree in a relevant field is preferred but not mandatory.

Benefits

Medical and prescription plans

Dental and vision coverage

401(k) plan

Paid time off

Employee stock grant

Qualifications

• Familiarity with Microsoft Excel and experience with Adobe Acrobat required.
• High School Diploma or equivalent; Bachelor's degree preferred.

Responsibilities

• Coordinate document exchange between departments, suppliers, and customers.
• Develop customized Installation, Operation, and Maintenance Manuals.
• Organize and archive documentation for customer projects.

Skills

Interpersonal skills

Communication

Time management

Organizational skills

Problem solving

Education

High School Diploma or equivalent

Bachelor’s degree (engineering or technical discipline)

Tools

Microsoft Excel

Adobe Acrobat

SAP

Job description

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Ingersoll Rand is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Job Title: Documentation Specialist

Location: Connersville, Indiana

About Us

Imagine a company with technology leadership of over 160 years, yet it operates with the energy of a startup. Ingersoll Rand has dedicated itself to Making Life Better for its employees, customers, shareholders, and planets. We produce innovative and mission-critical flow creation and life science technologies – from compressors to precision handling of liquids, gasses, and powers – to increase industrial productivity, efficiency, and sustainability. Supported by over 80+ brands, our products are used in various end-markets including life sciences, food and beverage, clean energy, industrial manufacturing, infrastructure, and more. Across the globe, we’re driving growth with an entrepreneurial spirit and ownership mindset. Learn more at irco.com and join us to own your future.

Job Summary

The Documentation Specialist is responsible for supporting the Project Management team by coordinating document exchange between departments, suppliers, and customers, ensuring that it is accurate, up-to-date, logged, easily accessible, and properly archived. You will also develop customized Installation, Operation, and Maintenance Manuals per customer specification outlined in the purchase order or by working directly with the customer to confirm an agreed format and inclusion of content.

Responsibilities

• Work with Project Mangers to populate a list of project specific documentation required by the customer based on the agreed purchase order and due dates
• Send out weekly notification to cross-functional team of upcoming submittal and return requirements
• Organize, label, combine, submit, log, and archive documentation to and from the customer and to and from a vendor
• Receive and summarize documentation returned from the customer and vendor and distribute internally for review
• Maintain submittal and return record log noting dates and document approval status
• Gather and combine quality documentation into a comprehensive Quality Book to be provided to the customer
• Gather and combine documentation into a comprehensive Installation, Operation, and Maintenance Manual to be provided to the customer. May, at times, work directly with customer on required format and inclusion of information
• Print production packet to be used on the assembly floor
• Scan hard copy legacy documentation for digital records
• Provide weekly notification to the Project Managers and Project Coordinators of upcoming milestone invoice release dates
• Review and communicate lines shipped without invoice on a weekly basis to the Project Managers, Project Coordinators, and Customer Care teams
  
  

Requirements

• High School Diploma or equivalent
• Familiarity with Microsoft Excel
• Experience modifying documents using Adobe Acrobat or similar software
  
  

Core Competencies

• Strong interpersonal skills
• Clear and concise communicator (both oral and written)
• Proven time management, organizational, problem solving, and prioritization skills to successfully complete responsibilities in a timely manner
• Ability to resolve conflict, to apply critical thinking to solve problems and to escalate when needed
• Highly organized with ability to work independently as well as part of a team
  
  

Preferences

• Bachelor’s degree (engineering or technical discipline)
• Working knowledge of SAP
  
  

Travel & Work Arrangements/Requirements

This position will be based in Connersville, Indiana, with minimal anticipated travel.

What We Offer

At Ingersoll Rand, we embrace a culture of personal ownership — taking responsibility for our company, our communities, and our environment, as well as our individual health and well-being. Our comprehensive benefits package is designed to empower you with the tools and support necessary to take charge of your health, ensuring that together, we can continue to make life better. Our range of benefits includes health care options like medical and prescription plans, dental and vision coverage, as well as wellness programs. Additionally, we provide life insurance, a robust 401(k) plan, paid time off, and even an employee stock grant, among other offerings. These benefits are our commitment to you, so you can be your best at work and beyond

Ingersoll Rand Inc. (NYSE:IR), driven by an entrepreneurial spirit and ownership mindset, is dedicated to helping make life better for our employees, customers and communities. Customers lean on us for our technology-driven excellence in mission-critical flow creation and industrial solutions across 40+ respected brands where our products and services excel in the most complex and harsh conditions. Our employees develop customers for life through their daily commitment to expertise, productivity and efficiency. For more information, visit www.IRCO.com.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Industrial Machinery Manufacturing

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