Document Control Specialist

Ingersoll-Rand; Connersville (IN); On-site; USD 40,000 - 60,000; Full time

Job summary

Ingersoll Rand seeks a Documentation Specialist in Connersville to support the Project Management team by coordinating document exchanges and ensuring accurate documentation. The role involves creating Manuals per customer specifications and maintaining project logs. Join a company dedicated to innovation and sustainability in various markets.

Benefits

Comprehensive health care options

401(k) plan

Paid time off

Employee stock grant

Wellness programs

Qualifications

• High School Diploma or equivalent is required.
• Familiarity with Microsoft Excel and Adobe Acrobat is needed.
• Bachelor’s degree preferred.

Responsibilities

• Coordinate document exchange between departments, suppliers, and customers.
• Maintain submittal and return record log noting dates and approval statuses.
• Develop Installation, Operation, and Maintenance Manuals.

Skills

Interpersonal skills

Communication

Organizational skills

Problem solving

Time management

Education

High School Diploma or equivalent

Tools

Microsoft Excel

Adobe Acrobat

SAP

Job description

Ingersoll Rand is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.

Job Title:Documentation Specialist
Location:Connersville, Indiana

About Us
Imagine a company with technology leadership of over 160 years, yet it operates with the energy of a startup. Ingersoll Rand has dedicated itself to Making Life Better for its employees, customers, shareholders, and planets. We produce innovative and mission-critical flow creation and life science technologies – from compressors to precision handling of liquids, gasses, and powers – to increase industrial productivity, efficiency, and sustainability. Supported by over 80+ brands, our products are used in various end-markets including life sciences, food and beverage, clean energy, industrial manufacturing, infrastructure, and more. Across the globe, we’re driving growth with an entrepreneurial spirit and ownership mindset. Learn more at irco.com and join us to own your future.

Job Summary:
The Documentation Specialist is responsible for supporting the Project Management team by coordinating document exchange between departments, suppliers, and customers, ensuring that it is accurate, up-to-date, logged, easily accessible, and properly archived. You will also develop customized Installation, Operation, and Maintenance Manuals per customer specification outlined in the purchase order or by working directly with the customer to confirm an agreed format and inclusion of content.

Responsibilities:

• Work with Project Mangers to populate a list of project specific documentation required by the customer based on the agreed purchase order and due dates
• Send out weekly notification to cross-functional team of upcoming submittal and return requirements
• Organize, label, combine, submit, log, and archive documentation to and from the customer and to and from a vendor
• Receive and summarize documentation returned from the customer and vendor and distribute internally for review
• Maintain submittal and return record log noting dates and document approval status
• Gather and combine quality documentation into a comprehensive Quality Book to be provided to the customer
• Gather and combine documentation into a comprehensive Installation, Operation, and Maintenance Manual to be provided to the customer. May, at times, work directly with customer on required format and inclusion of information
• Print production packet to be used on the assembly floor
• Scan hard copy legacy documentation for digital records
• Provide weekly notification to the Project Managers and Project Coordinators of upcoming milestone invoice release dates
• Review and communicate lines shipped without invoice on a weekly basis to the Project Managers, Project Coordinators, and Customer Care teams

Requirements:

• High School Diploma or equivalent
• Familiarity with Microsoft Excel
• Experience modifying documents using Adobe Acrobat or similar software

Core Competencies:

• Strong interpersonal skills
• Clear and concise communicator (both oral and written)
• Proven time management, organizational, problem solving, and prioritization skills to successfully complete responsibilities in a timely manner
• Ability to resolve conflict, to apply critical thinking to solve problems and to escalate when needed
• Highly organized with ability to work independently as well as part of a team

Preferences:

• Bachelor’s degree (engineering or technical discipline)
• Working knowledge of SAP

Travel & Work Arrangements/Requirements
Thisposition will be based in Connersville, Indiana, with minimal anticipated travel.

What We Offer
At Ingersoll Rand, we embrace a culture of personal ownership — taking responsibility for our company, our communities, and our environment, as well as our individual health and well-being. Our comprehensive benefits package is designed to empower you with the tools and support necessary to take charge of your health, ensuring that together, we can continue to make life better. Our range of benefits includes health care options like medical and prescription plans, dental and vision coverage, as well as wellness programs. Additionally, we provide life insurance, a robust 401(k) plan, paid time off, and even an employee stock grant, among other offerings. These benefits are our commitment to you, so you can be your best at work and beyond

Ingersoll Rand Inc. (NYSE:IR), driven by an entrepreneurial spirit and ownership mindset, is dedicated to helping make life better for our employees, customers and communities. Customers lean on us for our technology-driven excellence in mission-critical flow creation and industrial solutions across 40+ respected brands where our products and services excel in the most complex and harsh conditions. Our employees develop customers for life through their daily commitment to expertise, productivity and efficiency. For more information, visit www.IRCO.com.

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What we Offer

At Ingersoll Rand, we embrace a culture of personal ownership — taking responsibility for our company, our communities, and our environment, as well as our individual health and well-being. Our comprehensive benefits package is designed to empower you with the tools and support necessary to take charge of your health, ensuring that together, we can continue to make life better. Our range of benefits includes health care options like medical and prescription plans, dental and vision coverage, as well as wellness programs. Additionally, we provide life insurance, a robust 401(k) plan, paid time off, and even an employee stock grant, among other offerings. These benefits are our commitment to you, so you can be your best at work and beyond.