Document Control Specialist

Trinity Employment; Claremore (OK); On-site; USD 26,000 - 33,000; Full time

Benefits offered by this job

Benefits available upon eligibility

Job summary

Trinity Employment Specialists in Claremore, OK, is seeking a Document Control Specialist to manage company, customer, engineering, quality, and compliance documentation. The role ensures information is accurate, current, approved, secure, and accessible while supporting document control, configuration management, audits, and regulatory compliance.

The candidate will work with engineering, quality, and other departments, using secure platforms and maintaining revision histories and workflows.

Qualifications

• High school diploma or equivalent required.
• Experience in document control, quality administration, engineering administration, records management, or compliance support preferred.
• Proficiency with Word, Excel, Outlook, PowerPoint, Teams, and SharePoint.
• Experience with Adobe Acrobat and PDF editing.
• Experience with document management and ERP systems; revision-control processes.
• Ability to read engineering drawings and technical docs.
• Strong attention to detail and accuracy.
• Ability to manage multiple documents, revisions, deadlines, and priorities.
• Strong organizational and communication skills.
• Ability to handle confidential information

Responsibilities

• Maintain document-control systems, revision histories, and document registers.
• Manage numbering, release status, version control, and approvals.
• Process SOP revisions, engineering changes, and document releases.
• Maintain drawings, specifications, work instructions, forms, routers, BOMs, and quality records.
• Distribute current revisions and archive outdated documents.
• Coordinate with department leaders to keep policies up to date.
• Communicate document changes across departments.
• Manage customer drawings, specifications, and technical docs.
• Use secure file-sharing platforms (PreVeil, OneDrive, SharePoint, customer portals).
• Manage permissions and controlled access for internal/external users.
• Protect confidential and export-controlled information.
• Support AS9100D, ISO 9001, CMMC, ITAR, EAR, SOX, and customer compliance.
• Assist with internal, customer, registrar, cybersecurity, and regulatory audits.
• Track revisions, approvals, retention, and compliance information.
• Support continuous improvement and standardization of docs.

Skills

Document control

Quality administration

Engineering administration

Records management

Compliance support

Attention to detail

Organizational skills

Communication skills

Multitasking

Education

Education related to quality/engineering/compliance

Tools

Microsoft Office Suite

Adobe Acrobat

SharePoint

OneDrive

ERP systems

Document management systems

PreVeil

Job description

Document Control Specialist - Full-Time

Pay: $21.00 per hour | Schedule: Monday-Friday | Job Type: Full-Time | Location: Claremore, OK | On-site Work Environment: Office-based within an active manufacturing facility

Benefits: Benefits available upon eligibility

Must-Have Requirements

• High school diploma or equivalent
• Experience in document control, quality administration, engineering administration, records management, or compliance support preferred
• Proficiency with Microsoft Office, including Word, Excel, Outlook, PowerPoint, Teams, and SharePoint
• Experience with Adobe Acrobat and PDF editing
• Experience with document management systems, ERP systems, and revision-control processes
• Ability to read engineering drawings, specifications, and technical documentation
• Strong attention to detail and accuracy
• Ability to manage multiple documents, revisions, deadlines, and priorities
• Strong organizational and communication skills
• Ability to maintain confidential and controlled information

The Document Control Specialist is responsible for maintaining company, customer, engineering, quality, and compliance documentation to make sure information is accurate, current, approved, secure, and accessible. This position will work closely with engineering, quality, and other departments while supporting document control, configuration management, audits, and compliance requirements.

Essential Duties & Responsibilities

• Maintain document-control systems, revision histories, approval workflows, and document registers
• Manage document numbering, release status, version control, and approval processes
• Process SOP revisions, engineering changes, policy updates, and document releases
• Maintain drawings, specifications, work instructions, forms, routers, BOMs, and quality records
• Distribute current document revisions and properly archive outdated documents
• Coordinate with department leaders to keep policies and procedures accurate and up to date
• Communicate document and policy changes across departments
• Manage customer drawings, specifications, and technical documentation
• Use secure file-sharing platforms such as PreVeil, OneDrive, SharePoint, and customer portals
• Manage permissions and controlled access for internal and external users
• Protect confidential, proprietary, customer-controlled, and export-controlled information
• Support AS9100D, ISO 9001, CMMC, ITAR, EAR, SOX, and customer compliance requirements
• Assist with internal, customer, registrar, cybersecurity, and regulatory audits
• Track document revisions, approvals, retention requirements, and compliance information
• Support continuous improvement and standardization of documentation processes

Additional Qualifications

• Quality, engineering, business, or compliance-related education is preferred
• Experience working within a manufacturing environment is a plus
• Strong record-management and organizational skills
• Ability to work independently while communicating effectively across departments
• Comfortable working with computers, scanners, copiers, and document-management systems
• Ability to move throughout an active manufacturing facility
• Ability to occasionally lift up to 25 pounds
• Must be able to wear required PPE when entering production areas

TRINITY EMPLOYMENT SPECIALISTS IS AN EQUAL OPPORTUNITY EMPLOYER