Document Controls Specialist

cmtsllc; Jacksonville (FL); On-site; USD 85,962,240 - 128,943,360; Full time

Job summary

CMTS is seeking a dedicated Document Controls Specialist to support airport capital improvement and infrastructure projects in the Greater Orlando area. You will manage project documentation, maintain control systems, and ensure accurate record-keeping and audit trails throughout the project lifecycle.

Candidates should have at least 5 years of document control experience on active airport programs, with expertise in RFIs, submittals, and electronic document management systems such as e-Builder,

Qualifications

• 5+ years of document control experience on active airport projects.
• Experience managing project records, submittals, RFIs, and project correspondence.
• Experience with electronic document management systems.
• Strong organizational and record-keeping skills.
• Ability to maintain audit trails and accurate project documentation.

Responsibilities

• Manage project documentation and document control processes.
• Track RFIs, submittals, change orders, and meeting minutes.
• Maintain project records, logs, and audit trails.
• Support project reporting and closeout activities.
• Coordinate document distribution among stakeholders.
• Ensure documentation is filed, maintained, and retrievable.
• Support project teams with document management requirements.

Skills

Document control

Records management

RFIs & submittals

Electronic DMS

Audit trails

Education

High School Diploma

Tools

e-Builder

Procore

SharePoint

Job description

Document Controls Specialist

Full‑Time | On‑Site | Orlando, FL

Why CMTS?

Every day at CMTS, we undertake impactful infrastructure projects that positively impact lives and communities. CMTS has extensive experience delivering capital improvement programs and public infrastructure projects. We foster a culture of collaboration, professional growth, innovation, and work‑life balance while helping clients successfully deliver complex projects.

About Your Role

CMTS is seeking a highly motivated Document Controls Specialist to support airport capital improvement and infrastructure projects for the Greater Orlando Aviation Authority. This position is responsible for managing project documentation, maintaining document control systems, tracking project records, and supporting project teams through accurate record‑keeping and reporting. The Document Controls Specialist will ensure project documentation is properly maintained, distributed, and archived throughout the project lifecycle.

Required Education

• High School Diploma.

What You'll Need to Get the Job Done

• Minimum 5 years of document control experience supporting active airport projects.
• Experience managing project records, submittals, RFIs, and project correspondence.
• Experience working with electronic document management systems.
• Strong organizational and record‑keeping skills.
• Ability to maintain accurate project documentation and audit trails.

What Will Make You Stand Out

• Certified Document Controller (CDC).
• Project Management Professional (PMP).
• Experience using e‑Builder, Procore, SharePoint, or similar document management systems.
• Experience supporting aviation or large capital improvement programs.

What You'll Do

• Manage project documentation and document control processes.
• Track RFIs, submittals, change orders, and meeting minutes.
• Maintain project records, logs, and audit trails.
• Support project reporting and closeout activities.
• Coordinate document distribution among project stakeholders.
• Ensure documentation is accurately filed, maintained, and retrievable.
• Support project teams with document management requirements.

Project Types

• Airport Capital Improvement Projects
• Aviation Infrastructure Projects
• Terminal Improvement Projects
• Airside and Landside Construction Projects
• Public Infrastructure Programs

Preferred Skills / Abilities

• Excellent organizational skills.
• Strong attention to detail.
• Database management experience.
• Strong written communication skills.
• Ability to manage multiple documents and deadlines effectively.
• Strong quality control and records management capabilities.

Salary Range

• $30.00 - $45.00 per hour