Document Control Specialist - Construction

Insight Global; Palo Alto (CA); On-site; USD 48,216 - 61,992; Full time

Job summary

Insight Global in Palo Alto is seeking a Document Control Specialist to ensure integrity and compliance of all documentation. In this role, you will process and organize documents, support project needs, and liaise between teams and contractors.

The ideal candidate has over 5 years of Document Control experience or a Bachelor's Degree with relevant experience. Attention to detail and proficiency with EDMS platforms including SharePoint are essential. This position promotes a diverse work environment, ensuring everyone feels valued.

Qualifications

• 5+ years of Document Control experience, or Bachelor's Degree with 2+ years of experience.
• Proven ability to maintain data integrity across large document sets (5k - 10k+ records).
• Superior verbal and written communication skills.

Responsibilities

• Process incoming and outgoing documents, ensuring proper formatting and quality standards.
• Upload and organize files in EDMS with appropriate metadata; maintain master document register.
• Generate reports on document status, review cycles, and maintain project distribution matrix.

Skills

Document Control experience

Proficient with EDMS platforms - SharePoint

Intermediate to advanced skills in MS Office Suite

Detail-oriented

Aconex

Basic scripting (PowerShell, VBA)

Procore

Education

Bachelor's Degree

Tools

SharePoint

Autodesk Construction Cloud

OpenText

Job description

Job Description

A large automotive company in the Bay Area is looking for a Document Control Specialist, you will be the cornerstone of our information management system, ensuring the integrity, accessibility, and compliance of all infrastructure documentation. In this vital role, you will maintain our document lifecycle from creation through archival, while serving as a liaison between departments and external partners. Your expertise in document management systems and attention to detail will help our organization maintain operational excellence and compliance while supporting our team's efficiency and effectiveness.

What You’ll Do

• Process incoming and outgoing documents, ensuring proper formatting, cover sheets, and quality standards.
• Upload and organize files in EDMS with appropriate metadata; maintain master document register and integrity.
• Initiate, track, and expedite document review cycles; send notifications for overdue items.
• Arrange documents into appropriate packages (design, turnover) and support project commissioning needs.
• Serve as liaison between project teams, vendors, contractors, and internal departments.
• Generate reports on document status, review cycles, and maintain project distribution matrix.
• Develop training materials, documentation standards, and best practices for file naming and organization.

Pay Range for this role is $35 - $45 depending on years of experience and education.

Skills and Requirements

• 5+ years of Document Control experience, or Bachelor's Degree with 2+ years of experience.
• EPC, R&D, Industrial or Manufacturing industry experience.
• Proficient with EDMS platforms - SharePoint.
• Intermediate to advanced skills in MS Office Suite.
• Proven ability to maintain data integrity across large document sets (5k - 10k+ records).
• Detail‑oriented with exceptional organizational skills.
• Superior verbal and written communication skills; capable of training non‑technical staff.
• Aconex.
• Autodesk Construction Cloud, OpenText, or equivalent.
• Basic scripting (PowerShell, VBA).
• Procore.
• Proven experience working on rolling out new systems.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to [e-mail]. To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/.