Document Control Specialist

Evapco; Bridgewater (MA); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Employee Stock Ownership

Profit Sharing Bonus

Klarity Plan

Paid Holidays

Paid Vacation

Maternity Leave

Paternity Leave

Bereavement Pay

Life Insurance

Job summary

Evapco seeks an organized document control specialist for its Bridgewater, NJ office to support data and document flow across engineering, PM, supply chain, and manufacturing. You will manage transmittals, ensure data integrity, and maintain project records with a focus on timely submissions to customers and suppliers.

The role requires an associate degree (or equivalent) with 1–3 years in document control; 3–5 years preferred, plus proficiency in MS Office, Acrobat, and document control

Qualifications

• Associate degree preferred; experience may substitute.
• 1–3 years in document control or related field; 3–5 years preferred.
• Experience with document control software and processes is a plus.

Responsibilities

• Provide support and administration of transmittal software and maintain data security.
• Maintain technical project documentation, tracking and reporting as needed.
• Develop, implement, and train on document control procedures for project teams.
• Manage data management activities across Engineering, PM, Supply Chain, QA, and Manufacturing.
• Coordinate data/document delivery with customers and suppliers, ensuring timely submissions.
• Gather information for Operation & Maintenance Manuals and QA customer records.
• Collaborate with IT to keep database information current and accurate.

Skills

Communication

Organizational skills

Database end user skills

Procedural documentation

Contract project documentation

Education

Associate’s Degree preferred

Tools

MS Office

MS Outlook

Adobe Acrobat

Document control databases

Job description

Evapco’s high growth and leadership position in the energy sector offers an outstanding opportunity to individuals seeking an exciting work environment in one of the most important industries of the 21st century. Evapco is an Employee‑owned Company that recently started an expansion program to further strengthen our position as a leading manufacturing and engineering contractor in heat transfer applications worldwide. Our culture is one where teamwork, continuous improvement, achievement, and rewarding results are core values. In keeping with Evapco’s highly successful business philosophy “People make the difference”, we are seeking an experienced, reliable, and dynamic person to join our team of high‑performing professionals in our Bridgewater, NJ office.

Basic Job Function:

Role interfaces with Engineering, Project Management, Supply Chain, Quality, Manufacturing, external customers and suppliers. Responsible for supporting the successful and on‑time transfer of information including data, documents, and models between these departments and parties as well as maintaining various systems for organizing these items.

Essential Functions:

• Provide support and administration of transmittal software; ensure system is populated with correct data in the established file structure; provide assistance to system users in locating information; and maintain security administration of the system.
• Maintain technical documentation for each project to include tracking, logging and maintaining all required documents and submittal records and to provide reports as needed or requested.
• Responsible for the development, implementation, and maintenance of Document Control procedures and delivering training to project team members and suppliers on company and customer tools.
• Manage project data management activities related to Engineering, Project Management, Supply Chain, Quality, Manufacturing, Customers and suppliers.
• Review contractual requirements with Project Managers and Project Engineers for data and document delivery prior to and after project award.
• Manage and coordinate document control and data management activities including all document submittals and transmittals on projects to and from Customers and Suppliers.
• Collect and assemble information for Operation & Maintenance Manuals and Quality Assurance Customer Record Books
• Work directly with project teams to ensure timely resolution of data and document delivery issues.
• Provide oversight and assurance on processes and systems and ensure compliance with customer requirements, paying careful attention to interfaces between all stakeholders.
• Overall responsibility for data and document management resources, and schedule.
• Responsible for managing changes or deviations to approved processes and standards.
• Coordinate on a regular basis with IT Department to maintain current and accurate database information.

Required Skills:

• Advanced communication and organizational skills to assist multiple departments in managing business information, forms, documents, communications, and contracts.
• Strong database end user skills and ability to write and edit procedural documentation and understand contract project documentation.
• Advanced technical software skills to keep accurate and easily accessible records: MS Office, MS Outlook, Adobe Acrobat, document control database programs.

Education & Experience:

• Associate’s Degree preferred. Equivalent combination of professional experience and education will be considered.
• One to three years of previous related experience required. Three to five years of experience preferred. Experience with Document Control Software and Processes a plus.

Evapco’s Summary of Pay & Benefits:

• The salary range consists of base pay and most recent profit sharing bonus amounts
• Employee Stock Ownership Program – we are an employee‑owned company
• Profit Sharing Bonus – which is paid twice per year
• (k)larity Plan - Voluntary Employee Retirement Savings Plan
• Paid Holidays
• Paid Vacation
• Paid Maternity and Paternity Leave
• Bereavement Pay
• Company Paid Basic Life Insurance equivalent to base salary, with option for Supplemental Life election