Document Control Specialist

EVAPCO, Inc.; Bridgewater (MA); On-site; USD 55,000 - 85,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan

Profit Sharing Bonus

Paid Holidays

Paid Vacation

Paid Parental Leave

Bereavement Pay

Life Insurance

Paid Sick Leave

Long Term Disability

Job summary

Evapco, Inc. in Bridgewater, NJ seeks an experienced Document Control Specialist to support the successful transfer of information and data across Engineering, PM, Supply Chain, Quality, and Manufacturing teams.

Responsibilities include maintaining project documentation, implementing control procedures, training staff, and ensuring timely submittals. Strong organizational and communication skills are essential.

Qualifications

• Associate degree or equivalent experience preferred.
• 1–3 years in document control; 3–5 years preferred.
• Experience with document control software and processes is a plus.

Responsibilities

• Administer transmittal software and ensure data integrity.
• Maintain project documentation and submittal records.
• Develop and maintain Document Control procedures and train staff.
• Manage data management across Engineering, PM, Supply Chain, Quality, and Manufacturing.
• Review contractual data delivery requirements with PMs.
• Coordinate document submittals and transmittals with customers and suppliers.
• Assemble information for Operation & Maintenance Manuals and QA records.
• Work with project teams to resolve data delivery issues.
• Ensure compliance with customer requirements across stakeholders.
• Oversee data management resources and scheduling.
• Coordinate with IT to keep database current.

Skills

Communication

Organizational skills

Database end user skills

Education

Associate’s Degree or equivalent

3–5 years related experience preferred

Tools

Document control software

Job description

Evapco’s high growth and leadership position in the energy sector offers an outstanding opportunity to individuals seeking an exciting work environment in one of the most important industries of the 21st century. Evapco is an Employee-owned Company that recently started an expansion program to further strengthen our position as a leading manufacturing and engineering contractor in heat transfer applications worldwide. Our culture is one where teamwork, continuous improvement, achievement, and rewarding results are core values. In keeping with Evapco’s highly successful business philosophy “People make the difference”, we are seeking an experienced, reliable, and dynamic person to join our team of high-performing professionals in our Bridgewater, NJ office.

Basic Job Function

Role interfaces with Engineering, Project Management, Supply Chain, Quality, Manufacturing, external customers and suppliers. Responsible for supporting the successful and on-time transfer of information including data, documents, and models between these departments and parties as well as maintaining various systems for organizing these items.

Essential Functions

• Provide support and administration of transmittal software; ensure system is populated with correct data in the established file structure; provide assistance to system users in locating information; and maintain security administration of the system.
• Maintain technical documentation for each project to include tracking, logging and maintaining all required documents and submittal records and to provide reports as needed or requested.
• Responsible for the development, implementation, and maintenance of Document Control procedures and delivering training to project team members and suppliers on company and customer tools.
• Manage project data management activities related to Engineering, Project Management, Supply Chain, Quality, Manufacturing, Customers and suppliers.
• Review contractual requirements with Project Managers and Project Engineers for data and document delivery prior to and after project award.
• Manage and coordinate document control and data management activities including all document submittals and transmittals on projects to and from Customers and Suppliers.
• Collect and assemble information for Operation & Maintenance Manuals and Quality Assurance Customer Record Books
• Work directly with project teams to ensure timely resolution of data and document delivery issues.
• Provide oversight and assurance on processes and systems and ensure compliance with customer requirements, paying careful attention to interfaces between all stakeholders.
• Overall responsibility for data and document management resources, and schedule.
• Responsible for managing changes or deviations to approved processes and standards.
• Coordinate on a regular basis with IT Department to maintain current and accurate database information.

Required Skills

• Advanced communication and organizational skills to assist multiple departments in managing business information, forms, documents, communications, and contracts.
• Strong database end user skills and ability to write and edit procedural documentation and understand contract project documentation.
• Advanced technical software skills to keep accurate and easily accessible records: MS Office, MS Outlook, Adobe Acrobat, document control database programs.

Education & Experience

• Associate’s Degree preferred. Equivalent combination of professional experience and education will be considered.
• One to three years of previous related experience required. Three to five years of experience preferred. Experience with Document Control Software and Processes a plus.

Evapco’s Summary of Pay & Benefits

• The salary range consists of base pay and most recent profit sharing bonus amounts
• Medical, Vision, & Dental Insurance
• Employee Stock Ownership Program – we are an employee-owned company
• Profit Sharing Bonus – which is paid twice per year
• (k)larity Plan - Voluntary Employee Retirement Savings Plan
• Paid Holidays
• Paid Vacation
• Paid Maternity and Paternity Leave
• Bereavement Pay
• Company Paid Basic Life Insurance equivalent to base salary, with option for Supplemental Life election
• Paid Sick Leave
• Long Term Disability