Document Control & Records Specialist

Ultimate Staffing Services; San Mateo (CA); On-site; USD 31,684 - 37,195; Full time

Job summary

Ultimate Staffing Services in California is seeking a Document Control Specialist to join their client's team in San Mateo. The role emphasizes meticulous records management, ensuring both physical and digital documents are organized and accessible.

You will review HR files, scan and digitize materials, label and rename files, upload to OneDrive, and maintain strict confidentiality while handling sensitive information on a daily basis.

Qualifications

• 1+ years of experience in administrative support or records management.
• Strong attention to detail and accuracy.
• Experience with document scanning and digitization preferred.
• Comfortable with physical and digital file systems.
• Basic computer proficiency (Microsoft Office, naming conventions, folder organization).
• Ability to work independently and manage repetitive tasks efficiently.

Responsibilities

• Review and organize physical HR and personnel files.
• Scan and digitize documents using designated scanning equipment.
• Label and rename files following internal guidelines.
• Upload and organize digital files within OneDrive.
• Ensure documents are properly categorized and searchable.
• Maintain confidentiality when handling sensitive information.
• Assist with shredding and recycling outdated materials.
• Follow established document management and quality-control processes.

Skills

Attention to detail

Records management

Administrative support

Document scanning

Microsoft Office

Digital/file organization

Independent worker

Tools

OneDrive

Scanning equipment

Job description

Ultimate Staffing Services in California is seeking a Document Control Specialist to join their client's team in San Mateo. The role emphasizes meticulous records management, ensuring both physical and digital documents are organized and accessible.

You will review HR files, scan and digitize materials, label and rename files, upload to OneDrive, and maintain strict confidentiality while handling sensitive information on a daily basis.