Document Control & Records Specialist

The Shaw Group, Llc; Beaumont (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

The Shaw Group, Llc in Beaumont, TX is seeking an Administrative Assistant to manage, organize, and maintain company documents, ensuring accuracy, accessibility, and compliance. Responsibilities include establishing document control procedures, reviewing and distributing documents, version control, filing, and supporting project teams by coordinating technical documents.

Qualifications include an associate or bachelor’s preferred, 2+ years in document control or admin, proficiency with DMS and

Qualifications

• 2+ years in document control, records management, or administrative support.

Responsibilities

• Establish, implement, and maintain document control procedures.
• Review, distribute, and file contracts, drawings, specifications, reports, and correspondence.
• Ensure version control, numbering, formatting, and filing of documents.
• Maintain electronic and physical filing systems for easy retrieval.
• Monitor revisions and approvals, ensuring accuracy and distribution.
• Coordinate the flow of technical documents between teams, clients, and vendors.
• Train staff on document management procedures and ensure compliance.
• Prepare status reports and provide updates to management.
• Assist with audits and regulatory submissions with accurate documentation.
• Safeguard confidentiality and security of sensitive documents.

Skills

Document control

Organizational skills

Attention to detail

Communication

Education

Associate degree

Bachelor's degree

Tools

DMS

MS Office

Databases

Job description

The Shaw Group, Llc in Beaumont, TX is seeking an Administrative Assistant to manage, organize, and maintain company documents, ensuring accuracy, accessibility, and compliance. Responsibilities include establishing document control procedures, reviewing and distributing documents, version control, filing, and supporting project teams by coordinating technical documents.

Qualifications include an associate or bachelor’s preferred, 2+ years in document control or admin, proficiency with DMS and