Document Control & Filing Specialist

Marriott Vacations; Lakeland (FL); Sur place; USD 32 000 - 42 000; Plein temps

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Résumé du poste

Marriott Vacations Worldwide in Lakeland, FL is seeking a File Management Specialist to record and track receipt and location of documents, audit for errors, and route corrections to colleagues. You will handle electronic, fax, or paper copies, scan for storage, archive paper docs, and maintain filing systems.

Applicants should have a High School diploma or GED, at least one year of related experience, strong communication and detail skills, and proficiency with Microsoft Office.

Qualifications

• Excellent oral and written communication skills.
• Strong problem solving and troubleshooting skills.
• Ability to work well with others and across teams.
• Strong attention to detail.
• Ability to multitask.
• Strong time management skills.
• Basic to intermediate level usage of Microsoft Office software.

Responsabilités

• Record the receipt of and location of various documents.
• Audit documents to ensure correct information is presented.
• Send electronic, facsimile, or paper copies of documents in response to internal and external client requests for documentation.
• Transmit information or documents using a computer, mail, or facsimile machine.
• Scan documentation for electronic storage.
• Arrange to have paper-copy documentation archived in a physical document warehouse.
• Record and file corrected legal documents in accordance with applicable procedures and regulations.
• Utilize reports for efficiency in assigned work processes and to ensure weekly targets are met.
• Create and maintain computer and paper based filing and organization systems for records, reports, documents, etc.
• Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
• Compile, copy, sort, and file records of office activities, business transactions, and other activities.
• Follow all company policies and procedures; maintain confidentiality of proprietary information; protect company assets.
• Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees.
• Anticipate and address owners' service needs.
• Ensure adherence to quality expectations and standards; identify, recommend and implement new ways to increase organizational efficiency, productivity, quality, safety, and/or cost-savings.

Connaissances

Communication

Troubleshooting

Teamwork

Detail orientation

Multitasking

Time management

Formation

High School diploma or GED

Outils

Microsoft Office

Description du poste

Marriott Vacations Worldwide in Lakeland, FL is seeking a File Management Specialist to record and track receipt and location of documents, audit for errors, and route corrections to colleagues. You will handle electronic, fax, or paper copies, scan for storage, archive paper docs, and maintain filing systems.

Applicants should have a High School diploma or GED, at least one year of related experience, strong communication and detail skills, and proficiency with Microsoft Office.