Document Control Coordinator

Trinity Employment Specialists; Tulsa (OK); On-site; USD 54,000 - 66,000; Full time

Job summary

Trinity Employment Specialists in Tulsa, OK is seeking a Document Control Coordinator to organize, track, transmit, receive, and archive project documentation for industrial equipment projects.

The role requires maintaining accurate project document records, ensuring proper distribution to customers and vendors, and assembling final MRBs and data books at project turnover with cross-team collaboration.

Qualifications

• Two or more years of document control or administrative experience in an engineering, manufacturing, fabrication, or industrial environment.
• Associate degree or equivalent work experience preferred.

Responsibilities

• Receive, log, and distribute incoming project documents.
• Maintain accurate document revision history and document registers.
• Build final Manufacturing Record Books (MRBs) and customer data books for project turnover.
• Maintain document numbering and filing in accordance with company procedures.
• Verify documents are complete before distribution.

Skills

Document control

Education

Associate degree

Job description

Document Control Coordinator Pay: $60k + Bonus and great benefits package Direct Hire Tulsa, OK

Position Summary

The Document Control Coordinator is responsible for organizing, tracking, transmitting, receiving, and archiving project documentation for industrial equipment projects. This position maintains accurate project document records, ensures customer and vendor documents are properly distributed, and assembles final project data books upon project completion.

Primary Responsibilities

Document Control

• Receive, log, and distribute incoming project documents.
• Transmit engineering documents to customers, vendors, and internal personnel.
• Maintain accurate document revision history and document registers.
• Track document status throughout each project.
• Archive superseded and completed project documentation.
• Maintain organized electronic project files.
• Ensure current document revisions are properly stored and accessible.

Project Documentation

• Maintain project document logs using DocBoss.
• Upload and organize engineering deliverables.
• Track customer and vendor document submissions.
• Monitor document due dates and outstanding items.Assemble and maintain project documentation throughout the life of each project.
• Build final Manufacturing Record Books (MRBs) and customer data books for project turnover.

Engineering Support

• Work with engineering, project management, purchasing, quality, and production to collect required project documentation.
• Verify documents are complete before distribution.
• Assist with document retrieval requests.
• Maintain document numbering and filing in accordance with company procedures.

Required Qualifications

• Associate degree or equivalent work experience preferred.
• Two or more years of document control or administrative experience in an engineering, manufacturing, fabrication, or industrial environment.