Document Control Coordinator

The Hiller Companies; Charleston (SC); On-site; USD 40,000 - 60,000; Full time

Job summary

The Hiller Companies, LLC is seeking a document control coordinator to oversee document control procedures, maintain project files, and ensure accessibility of certification documents across programs.

Responsibilities include storing and tracking project documentation, preparing manuals and reports, logging drawings into databases, and supporting compliance with retention policies and safety procedures.

Qualifications

• Document control procedures experience.

Responsibilities

• Basic responsibilities for managing company documents while ensuring accuracy and quality.
• Store, manage and track project documentation.
• Scan, rename electronic files, place copies in server folders and hard copies in binders.
• Prepare manuals and reports.
• Submit inspection reports to AHJ portals.
• Prepare cover letters, collate and sort drawings into numerical order for clients, AHJs and suppliers; log items into database.
• Manage the database, work instructions, forms and procedures; update and distribute as required.
• Adhere to record retention policies; safeguard information and retrieve data effectively.
• Ensure safety policies and procedures are understood and followed.
• Ensure good housekeeping and adherence to company policies.
• Report problems and initiate corrective action to the Program Manager.
• Other duties as assigned.

Job description

The Hiller Companies, LLC has an immediate opening for Document Control Coordinator.

The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property all around the world. Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States. With over 100 years in the industry, our mission is to ensure the highest standards of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance, and repair of critical fire and life safety equipment. Our team remains laser-focused on one goal - making the world a safer place.

Job Summary

A document control coordinator is responsible for document control procedures, looking after company documents for certifications, cataloging documents for projects, and retrieving them when necessary.

Key Responsibilities

• Basic responsibilities for managing company documents while ensuring accuracy and quality.
• Store, manage and track project documentation.
• Scan, rename electronic files, place copies in the respective folders on server and hard copies in respective sections of Job File binders.
• Prepare manuals and reports.
• Submit inspection reports to compliance AHJ portals
• Preparation of cover letters, collation, and sorting drawings/documentation into numerical order to be issued to Clients, AHJ's and Suppliers. Log the above-mentioned drawings/documentation into database.
• Manage the database, work instructions, forms, procedures, etc. and update and distribute as required.
• Adhereto record retention policies, safeguard information, and retrieve data effectively.
• Ensure company safety policies and procedures are understood and adhered to.
• Ensure good housekeeping practices are followed and maintained.
• Understand and adhere to company policies and procedures.
• Report identifies problems and initiates or recommends corrective action to the Program Manager.
• Other duties as assigned.