Document Control Coordinator

Socket.dev; Charleston (SC); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Boot allowance

Career advancement

Job summary

The Hiller Companies, LLC is seeking a Document Control Coordinator to manage company documents for certifications, catalog and retrieve documentation for projects. This role emphasizes accuracy, compliance, and data integrity within file and binder systems.

Responsibilities include scanning and organizing files, preparing manuals and reports, and logging documents into databases while adhering to retention policies and safety procedures. Join a team focused on safety and reliability.

Qualifications

• Sound and practical understanding of data management for managing company documents while ensuring their accuracy, quality, and integrity.
• Excellent people skills and the ability to work under pressure.
• Professional, mature, self-starter, resourceful, well organized and capable of multi-tasking.

Responsibilities

• Store, manage and track project documentation.
• Scan, rename electronic files, place copies in server folders and hard copies in Job File binders sections.
• Prepare manuals and reports.
• Submit inspection reports to compliance AHJ portals.
• Prepare cover letters, collate and sort drawings/documentation into numerical order for Clients, AHJ’s and Suppliers; log into database.
• Manage the database, work instructions, forms, procedures, etc., and update and distribute as required.
• Adhere to record retention policies, safeguard information, and retrieve data effectively.
• Ensure company safety policies and procedures are understood and adhered to.
• Ensure good housekeeping practices are followed and maintained.
• Understand and adhere to company policies and procedures.
• Report identified problems and initiate or recommend corrective action to the Program Manager.
• Other duties as assigned.

Education

High school diploma or equivalent

Job description

The Hiller Companies, LLC has an immediate opening for Document Control Coordinator.

The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property all around the world. Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States. With over 100 years in the industry, our mission is to ensure the highest standards of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance, and repair of critical fire and life safety equipment. Our team remains laser-focused on one goal – making the world a safer place.

Job Summary:

A document control coordinator is responsible for document control procedures, looking after company documents for certifications, cataloging documents for projects, and retrieving them when necessary.

Key Responsibilities:

• Basic responsibilities for managing company documents while ensuring accuracy and quality.
• Store, manage and track project documentation.
• Scan, rename electronic files, place copies in the respective folders on server and hard copies in respective sections of Job File binders.
• Prepare manuals and reports.
• Submitinspection reports to compliance AHJ portals
• Preparation of cover letters, collation, and sorting drawings/documentation into numerical order to be issued to Clients, AHJ’s and Suppliers. Log the above-mentioned drawings/documentation into database.
• Manage the database, work instructions, forms, procedures, etc. and update and distribute as required.
• Adhereto record retention policies, safeguard information, and retrieve data effectively.
• Ensure company safety policies and procedures are understood and adhered to.
• Ensure good housekeeping practices are followed and maintained.
• Understand and adhere to company policies and procedures.
• Report identifies problems and initiates or recommends corrective action to the Program Manager.
• Other duties as assigned.

Qualifications

What We Are Looking For:

• High school diploma or equivalent
• A sound and practical understanding of data management is required for managing company documents while also ensuring their accuracy, quality, and integrity.
• Excellent people skills and the ability to work under pressure.
• Must be professional, mature, self-starter, resourceful, well organized and capable of multi-tasking.

Hiller is a drug-free workplace, an equal opportunity employer and ADA compliant.

We are proud to operate according to our Core Values:

Put People First, Empower the Branches, Earn Customer Trust, Embrace the Challenge and Act with Integrity.

Most employee benefits start from the first day of employment, including:

• Competitive compensation package, including pay advancement opportunities for industry certificationsand continuing education.
• Comprehensive benefits package, including health, dental & vision insurance, retirement plans, company paid & voluntary life insurance, company paid short term disability, voluntary long term disability, critical illness & accident insurance and paid time off.
• Company-provided training, tools, and equipment, including $150 annual boot allowance for employees required to wear safety boots in their jobs.
• Career advancement potential within a growing company.

Join us in our mission to provide comprehensive fire protection solutions and peace of mind to our customers, and together, let’s make the world a safer place.