Document Control & Administrative Assistant (6-Month Project)

swipejobs, Inc.; New York (NY); On-site; USD 34,000 - 39,000; Full time

Job summary

Swipejobs, Inc. seeks a detail-oriented File Clerk / Administrative Assistant to support a large documents project in Astoria, NY.

The role focuses on organizing, scanning, indexing, and tracking records while providing general office support. This project runs about six months with potential extension; the ideal candidate has 2+ years of admin or records experience, proficiency with Excel/Word/Outlook/SharePoint, and strong attention to detail.

Qualifications

• Minimum 2 years of administrative/clerical or file management experience.
• Proficiency with Microsoft Excel, Word, Outlook and SharePoint.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication; able to meet deadlines.

Responsibilities

• Organize, inventory, and catalog physical files and storage boxes.
• Scan documents and upload electronic files into SharePoint and internal systems.
• Prepare files for offsite storage, retrieval, and vendor pickups.
• Maintain filing records and document tracking forms.
• Label and organize files for storage and archive.
• Maintain spreadsheets and databases to track inventory.
• Perform data entry and basic reporting.
• Communicate status to internal teams and stakeholders.

Skills

Strong organizational skills

Attention to detail

Written & verbal communication

Independent work

Customer service experience

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Outlook

SharePoint

Job description

Swipejobs, Inc. seeks a detail-oriented File Clerk / Administrative Assistant to support a large documents project in Astoria, NY.

The role focuses on organizing, scanning, indexing, and tracking records while providing general office support. This project runs about six months with potential extension; the ideal candidate has 2+ years of admin or records experience, proficiency with Excel/Word/Outlook/SharePoint, and strong attention to detail.