Administrative Assistant

swipejobs, Inc.; New York (NY); On-site; USD 34,000 - 39,000; Full time

Job summary

Swipejobs, Inc. seeks a detail-oriented File Clerk / Administrative Assistant to support a large documents project in Astoria, NY.

The role focuses on organizing, scanning, indexing, and tracking records while providing general office support. This project runs about six months with potential extension; the ideal candidate has 2+ years of admin or records experience, proficiency with Excel/Word/Outlook/SharePoint, and strong attention to detail.

Qualifications

• Minimum 2 years of administrative/clerical or file management experience.
• Proficiency with Microsoft Excel, Word, Outlook and SharePoint.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication; able to meet deadlines.

Responsibilities

• Organize, inventory, and catalog physical files and storage boxes.
• Scan documents and upload electronic files into SharePoint and internal systems.
• Prepare files for offsite storage, retrieval, and vendor pickups.
• Maintain filing records and document tracking forms.
• Label and organize files for storage and archive.
• Maintain spreadsheets and databases to track inventory.
• Perform data entry and basic reporting.
• Communicate status to internal teams and stakeholders.

Skills

Strong organizational skills

Attention to detail

Written & verbal communication

Independent work

Customer service experience

Education

High School Diploma or GED

Tools

Microsoft Excel

Microsoft Word

Outlook

SharePoint

Job description

Job Description:

File Clerk / Administrative Assistant (Project-Based) - $25-$28/hr

Location: Astoria, NY 11105
Pay: $25.00-$28.00 per hour
Schedule: Monday-Friday | Full-Time | 8:00 AM-5:00 PM (shift times may vary)

About the Position

We are seeking a detail-oriented File Clerk / Administrative Assistant to support a large-scale document management and records retention project within Transmission Operations. This is an excellent opportunity for someone with administrative, clerical, or file management experience who enjoys organized, process-driven work.

This project is expected to last approximately six months. Due to ongoing renovations at the worksite, the assignment may be extended depending on workspace availability.

In this role, you'll help organize, inventory, scan, upload, and track thousands of important business records while providing general administrative support to the department.

Responsibilities

• Organize, inventory, and catalog physical files and storage boxes
• Scan paper documents and upload electronic files into SharePoint and internal systems
• Prepare files for offsite storage, retrieval, and vendor pickups
• Complete document tracking forms and maintain accurate filing records
• Label, box, and organize files for storage
• Maintain spreadsheets and databases to track document inventory
• Perform data entry and basic reporting
• Retrieve documents as requested by internal teams
• Communicate with internal stakeholders regarding document status
• Provide general administrative and clerical support
• Follow established document retention procedures and quality standards

Qualifications

• Minimum 2 years of administrative, clerical, records management, or file management experience
• High School Diploma or GED required
• Proficiency with Microsoft Excel, Word, Outlook, and SharePoint
• Strong organizational skills with exceptional attention to detail
• Ability to manage repetitive tasks while maintaining accuracy
• Strong written and verbal communication skills
• Ability to work independently and meet deadlines
• Customer service experience is a plus

Why Join This Project?

• Competitive pay: $25-$28 per hour
• Monday-Friday schedule with evenings and weekends off
• Gain valuable experience supporting a large corporate records management initiative
• Opportunity for assignment extension based on project needs
• Collaborative team environment

If you're highly organized, dependable, and enjoy administrative work that requires accuracy and attention to detail, we'd love to hear from you.

$25.00 - $28.00 / hr

HV23