Document Admin Specialist

Kforce Inc; Fort Washington (Montgomery County); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical benefits

HSA

FSA

401(k)

Job summary

Kforce Inc. in Fort Washington, PA is seeking a Document Admin Specialist to process, review, and maintain mortgage servicing and collateral documentation.

The role requires detail-oriented data entry, research, and quality reviews to ensure accuracy and completeness. Responsibilities include handling lien releases, assignments of mortgage, allonges, affidavits, and related documents; coordinating with vendors and custodians; and updating loan systems.

Qualifications

• High School diploma/GED or equivalent required; Associate or Bachelor's degree preferred.
• 0-2 years of relevant experience in document administration, mortgage servicing, financial services, or a related field.
• Strong data entry, research, organizational, and analytical skills.

Responsibilities

• Process, review, and maintain mortgage servicing and collateral documentation.
• Perform document research, data entry, validation, and quality reviews to ensure accuracy and completeness.
• Process documents such as lien releases, assignments of mortgage, allonges, affidavits, partial releases, and assumptions.
• Request collateral files and documentation from third-party custodians and vendors.
• Receive, catalog, inventory, and ship physical collateral documents and servicing files.
• Maintain accurate electronic and physical document inventories.
• Review prepared loan documentation for completeness and adherence to documentation standards.
• Track assigned requests and ensure completion within established service-level requirements.
• Communicate with vendors, investors, internal teams, and servicing partners regarding document requests and exceptions.
• Review task queues and exception reports and complete necessary follow-up activities.
• Update loan servicing systems and document all actions and status changes.
• Maintain mortgage-related records and ownership information within applicable tracking systems, including MERS.
• Support document needs related to loss mitigation, bankruptcy, and foreclosure activities.
• Perform inventory reconciliations and audits with custodians and file-storage locations.

Skills

Data entry

Research

Organizational skills

Analytical skills

Communication skills

MS Word

MS Excel

MS Outlook

Attention to detail

Education

High School diploma

Associate degree

Bachelor's degree (preferred)

Tools

MS Word

MS Excel

MS Outlook

Job description

Responsibilities

Kforce has a client in need of a Document Admin Specialist in Fort Washington, PA. Responsibilities:

• Process, review, and maintain mortgage servicing and collateral documentation
• Perform document research, data entry, validation, and quality reviews to ensure accuracy and completeness
• Process documents such as lien releases, assignments of mortgage, allonges, affidavits, partial releases, and assumptions
• Request collateral files and documentation from third-party custodians and vendors
• Receive, catalog, inventory, and ship physical collateral documents and servicing files
• Maintain accurate electronic and physical document inventories
• Review prepared loan documentation for completeness and adherence to documentation standards
• Track assigned requests and ensure completion within established service-level requirements
• Communicate with vendors, investors, internal teams, and servicing partners regarding document requests and exceptions
• Review task queues and exception reports and complete necessary follow-up activities
• Update loan servicing systems and document all actions and status changes
• Maintain mortgage-related records and ownership information within applicable tracking systems, including MERS
• Support document needs related to loss mitigation, bankruptcy, and foreclosure activities
• Perform inventory reconciliations and audits with custodians and file-storage locations

Requirements

• High School diploma/GED or equivalent required; Associate or Bachelor's degree preferred
• 0-2 years of relevant experience in document administration, mortgage servicing, financial services, or a related field
• Basic knowledge of mortgage servicing and loan documentation preferred
• Strong data entry, research, organizational, and analytical skills
• Ability to review detailed documentation for accuracy and completeness
• Ability to manage multiple priorities, deadlines, and service-level requirements
• Strong written and verbal communication skills
• Comfortable communicating with vendors, business partners, and internal teams
• Ability to handle confidential information appropriately
• Proficiency with Microsoft Word, Excel, and Outlook
• Strong attention to detail and ability to work effectively in a high-volume environment

The pay range is the lowest to highest compensation we reasonably in good faith believe we would pay at posting for this role. We may ultimately pay more or less than this range. Employee pay is based on factors like relevant education, qualifications, certifications, experience, skills, seniority, location, performance, union contract and business needs. This range may be modified in the future.

We offer comprehensive benefits including medical/dental/vision insurance, HSA, FSA, 401(k), and life, disability & ADD insurance to eligible employees. Salaried personnel receive paid time off. Hourly employees are not eligible for paid time off unless required by law. Hourly employees on a Service Contract Act project are eligible for paid sick leave.

Note: Pay is not considered compensation until it is earned, vested and determinable. The amount and availability of any compensation remains in Kforce's sole discretion unless and until paid and may be modified in its discretion consistent with the law.

This job is not eligible for bonuses, incentives or commissions.

Kforce is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.