Docketing & Records Specialist — Administrative Hearings

State of North Carolina - Administrative Hearings; North Carolina; On-site; USD 42,000 - 65,000; Full time

Job summary

State of North Carolina - Administrative Hearings seeks an Administrative Specialist II to support the Clerk’s Office in processing filings, docketing, and record preservation for contested cases in compliance with NC statutes.

The role involves preparing Official Records, coordinating with the fiscal division on receipts and bonds, and tracking Petitions for Judicial Review. Strong MS Word/Excel skills and court-procedure knowledge are essential.

Qualifications

• Proficiency with MS Word and Excel; MS-based database administration.
• Experience with court case management procedures and office workflows.
• Knowledge of filing, docketing, record-keeping, and statutory deadlines.

Responsibilities

• Process filing fees and create receivables; coordinate with fiscal division for accuracy.
• Issue refund requests and process Bonds as needed.
• Prepare Official Records for Proposed Decisions and forward to the proper agency.
• Forward and track Petitions for Judicial Review within statutory requirements.
• Assist the Chief Hearings Clerk in their absence and support Clerk’s Office activities.
• May act as Hearing Assistant to record Contested Case Hearings.

Skills

MS Word

MS Excel

Database administration

Office management

Data analysis

Policy interpretation

Education

High school diploma or GED

Job description

State of North Carolina - Administrative Hearings seeks an Administrative Specialist II to support the Clerk’s Office in processing filings, docketing, and record preservation for contested cases in compliance with NC statutes.

The role involves preparing Official Records, coordinating with the fiscal division on receipts and bonds, and tracking Petitions for Judicial Review. Strong MS Word/Excel skills and court-procedure knowledge are essential.