Docket & Records Specialist – Administrative Hearings

Administrative Hearings; Raleigh (NC); On-site; USD 42,000 - 56,000; Full time

Job summary

Office of Administrative Hearings in Raleigh, NC is seeking an Administrative Specialist II to manage filing, docketing, and records for contested cases. You will ensure compliance with statutory requirements and coordinate with fiscal for fee processing.

The role supports the Chief Hearings Clerk and may involve training other staff and recording contested case hearings when needed. High school diploma with relevant experience is required.

Qualifications

• Proficiency with MS Word, Excel and MS-based database administration.
• Knowledge of office management and court case management procedures.
• Experience in data collection, storage, organization and analysis.

Responsibilities

• Process filing fees, create receivables, and coordinate receipts with the fiscal division for completeness and accuracy.
• Ensure proper case type, filing fee, and deadlines are met; maintain Official Records and docketing.
• Prepare Official Records for Petitions for Judicial Review and forward to corresponding agencies.
• Assist with training other staff and act as Hearing Assistant as needed.

Skills

MS Word

Excel

Database admin

Office management

Court procedures

Data analysis

Education

High school diploma or GED

4 years related administrative experience

Tools

MS Office

Job description

Office of Administrative Hearings in Raleigh, NC is seeking an Administrative Specialist II to manage filing, docketing, and records for contested cases. You will ensure compliance with statutory requirements and coordinate with fiscal for fee processing.

The role supports the Chief Hearings Clerk and may involve training other staff and recording contested case hearings when needed. High school diploma with relevant experience is required.