Legal Assistant I / Bilingual Receptionist

nc; North Carolina; On-site; USD 39,000 - 56,000; Full time

Job summary

Indigent Defense Services in North Carolina's Mecklenburg County seeks a qualified Legal Assistant I (S) to support the Public Defender 26 District. The role includes answering a multi-line telephone, greeting visitors, and daily filing.

Fluency in English and Spanish is required, with strong oral and written communication skills. This time-limited, grant-funded, full-time position is funded through June 30, 2027.

Qualifications

• High school graduation or equivalent and two years of administrative office experience.
• Or completion of a one-year Secretarial Science or Business Administration associate degree program and one year of responsible office administrative experience.
• Management prefers candidates with experience as a legal assistant with knowledge of court procedures; considerable experience with Microsoft Office is desired.

Responsibilities

• Answer a multi-line telephone system.
• Greet and assist visitors and staff.
• Daily filing and general office support.

Skills

Typing speed

Office software proficiency

Telephone system handling

Bilingual English/Spanish

Education

High school diploma

Associate degree in Secretarial Science or Business Administration

Tools

Cisco Phone System

Copiers

Microsoft Office

Job description

Agency

Indigent Defense Services

Division

Public Defender 26 District

Job Classification Title

Legal Assistant I (S)

Position Number

60008395

Grade

JB11

About Us

DO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.

Description of Work

Knowledge Skills and Abilities / Management Preferences

SALARY RANGE: $38,763.00 - $55,749.00

This position is time-limited, grant funded, full time. Funding for this position will end on June 30, 2027.

The Office of the Public Defender, Mecklenburg County is seeking a qualified individual to perform a variety of duties including, but not limited to, answering multi-line telephone, greeting and assisting visitors and staff, and daily filing. A successful candidate will be a highly motivated self-starter with strong oral and written communication skills. We are seeking someone who speaks English and Spanish fluently and enjoys a challenge while assisting persons over the telephone and in person.

Knowledge, Skills and Abilities / Competencies

Knowledge of: office practices and procedures; grammar and punctuation; commonly used rules, procedures and recurring assignments: examples include operate Microsoft Office products, Cisco Phone System, and copiers; legal terms and forms. office practices and procedures; legal terminology; grammar and punctuation; legal forms for orders, judgments, and other documents; commonly used rules, procedures, or methods to perform limited, recurring assignments such as operate computer, printer, switchboard, and copiers.

Skill in: Microsoft Word, Excel, and Outlook; typing with accuracy and speed; and answering a multi-line telephone system.

Ability to: screen communications based on content, handle independently or route to proper destination; type with accuracy and speed required by the hiring authority; use software available in the local office; take dictation and type from dictating equipment; spell accurately; learn specific rules and regulations relating to verifying, processing, and maintaining records and documents; use judgment in organizing and establishing document format; learn legal terminology, legal formats for orders, judgments; develop a general knowledge of the roles and mission of the office and its relationship to other judicial offices, give basis information and instructions regarding programs or office procedures in response to inquiries.

All NC Judicial Branch agencies are Equal Opportunity Employers.

The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility.

Minimum Education and Experience

High school graduation or equivalent and two years of administrative office experience; or completion of a one-year Secretarial Science or Business Administration associate degree program and one year of responsible office administrative experience; or an equivalent combination of education and experience. Management prefers candidates with experience as a legal assistant with knowledge of court procedures; considerable experience with Microsoft Office products and Outlook is desired.

Attach Cover Letter and Résumé

Attach cover letter and résumé.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.