Division Operations & Programs Coordinator

State University of New York at Buffalo; New York (NY); On-site; USD 54,000 - 57,000; Full time

Job summary

The University at Buffalo is seeking a Division Coordinator to provide strategic administrative support to the MBCT Division within the School of Pharmacy & Pharmaceutical Sciences.

The role involves budgeting, procurement, scheduling, academic program coordination, and serving as the main point of contact for the department. The successful candidate will collaborate with diverse colleagues and manage multiple priorities to improve operations.

Qualifications

• Associate’s degree in an appropriate field and related experience.
• Strong interpersonal, verbal, and written communication skills.
• Strong decision-making skills, attention to detail, and ability to work independently with limited supervision.
• Excellent organizational skills, flexibility, reliability, resourcefulness, and ability to manage competing priorities in a complex organization.
• Strong calendar management skills and working knowledge of Microsoft Office applications, including Word, Excel, and PowerPoint.
• High level of customer service with students, staff, faculty, and other constituents.

Responsibilities

• Provide direct strategic administrative support to the faculty of the division including scheduling of meetings, office operations and calendar management.
• Management of financial related transactions such as shop blue, e-req, disbursement requests; Concur reimbursement requests, deposit transmittals in accordance with University guidelines and policy.
• Collaborate with SPPS Office of Student Engagement on all areas related to the student experience for the MS CTT and PharmD/MS CTT programs. Responsibilities include: recruitment, admissions, enrollment; on-boarding, academic advising, retention; student success, career and professional development, well-being, academic and personal support; progression, policy and student conduct ; learning and engagement communities; awards, scholarships, and commencement; data analytics
• Serve as point of contact in department main office fielding inquiries from faculty, staff, students as well as visitors by phone, email, and walk in.

Skills

Communication

Calendar management

Microsoft Office

Customer service

Education

Associate degree

Bachelor's degree

Job description

The University at Buffalo is seeking a Division Coordinator to provide strategic administrative support to the MBCT Division within the School of Pharmacy & Pharmaceutical Sciences.

The role involves budgeting, procurement, scheduling, academic program coordination, and serving as the main point of contact for the department. The successful candidate will collaborate with diverse colleagues and manage multiple priorities to improve operations.