Research Operations Coordinator — Pediatric Research

University at Buffalo; Buffalo (NY); On-site; USD 47,000 - 52,000; Full time

Job summary

University at Buffalo in Buffalo, NY is seeking a Research Operations Coordinator to provide embedded administrative and operational support for UBMD Pediatrics research activities across divisions on South Campus.

The role focuses on research project coordination, regulatory administration, personnel support, space and facilities management, and collaboration with Sponsored Projects and departmental administration.

Qualifications

• Relevant administrative, research coordination, project management, or operational experience.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
• Ability to work both independently and collaboratively with faculty, research personnel, trainees, and administrative staff.
• Proficiency with standard office software and the ability to learn University and research-related systems.
• Experience in an academic, clinical, biomedical, or animal research environment.
• Familiarity with NIH research documentation and reporting requirements.
• Experience supporting IACUC and/or IRB administration.

Responsibilities

• Coordinate grant application materials, deadlines, supporting documentation, SciENcv, biosketches, Other Support, CVs, and other required forms.
• Assist with coordination of human subjects and other research-related proposal and regulatory components (IRB, IACUC).
• Coordinate information and documentation needed for annual progress reports and sponsor communications.
• Coordinate administrative support for undergraduate and graduate students, postdoctoral fellows, research staff, and volunteers.
• Assist with recruitment, hiring coordination, onboarding, appointments, required training, and personnel documentation.
• Maintain faculty CVs, bibliographies, and other professional documentation.
• Coordinate research space needs and serve as a liaison with University and departmental facilities personnel.
• Submit requests and follow up on repairs, maintenance, adjustments, access, and other facilities requests.
• Support space utilization, reservations, and operational needs for laboratories and research programs.
• Coordinate research meetings, schedules, documentation, and communications.
• Collaborate closely with Sponsored Projects and Departmental Administration to ensure appropriate coordination and handoff of responsibilities.
• Provide other research-related operational support that does not duplicate centralized pre-award or post-award sponsored research administration.

Skills

Organizational skills

Attention to detail

Multitasking

Independent work

Collaboration

Office software

Academic/research environment exposure

NIH/IRB/IACUC familiarity

IACUC/IRB administration experience

Job description

University at Buffalo in Buffalo, NY is seeking a Research Operations Coordinator to provide embedded administrative and operational support for UBMD Pediatrics research activities across divisions on South Campus.

The role focuses on research project coordination, regulatory administration, personnel support, space and facilities management, and collaboration with Sponsored Projects and departmental administration.