Division Operations & Administrative Lead II

The University of Kansas Health System; Kansas City (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

The University of Kansas Health System in Kansas City, MO is seeking an experienced administrative professional to support the division's daily operations. You will advise on policies, coordinate division meetings, manage payroll transmission, budgets, reports, and editing of manuscripts and grant proposals, while supervising secretarial staff and ensuring compliance with established procedures.

The role requires strong organizational skills, experience in healthcare administration, and the

Qualifications

• Two years of college; experience may substitute education on a year-for-year basis.
• Experience may be substituted for education on a year-for-year basis.
• Bachelor's Degree preferred; 2+ years supervisory and 2+ years administrative experience in healthcare recommended.

Responsibilities

• Manage daily operation of the office.
• Supervise/monitor the secretarial effort of the division/section to maintain adequate secretarial assistance for all faculty in the division (including evaluation of support personnel).
• Gathers data and prepares divisional reports.
• Executes the transmission of biweekly payroll for the division/section.
• Maintains budgetary records for the division.
• Plans, schedules, and supervises all arrangements for divisional meetings including conferences, seminars, site visits, and other divisional functions.
• Proofread and edit all manuscripts documents generated by the Section Chief/Program Director and coordinate submission of abstracts, manuscripts and grant proposal/applications to appropriate agencies. Prepare slide/poster presentations.
• Prepare and publish monthly call schedule for the Section and weekly call schedule for Section Chief/Program Director.
• Evaluate need for office supplies for Sections and purchasing of said supplies in a cost effective manner with maintenance of books for office expenses.
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Skills

Office management

Supervisory experience

Budgeting

Payroll processing

Communication skills

Education

Two years of college

Bachelor's Degree

Job description

The University of Kansas Health System in Kansas City, MO is seeking an experienced administrative professional to support the division's daily operations. You will advise on policies, coordinate division meetings, manage payroll transmission, budgets, reports, and editing of manuscripts and grant proposals, while supervising secretarial staff and ensuring compliance with established procedures.

The role requires strong organizational skills, experience in healthcare administration, and the