Administrative Operations Coordinator - Psychiatry

UKH University of Kansas Hospital Authority; United States; On-site; USD 42,000 - 65,000; Full time

Job summary

The University of Kansas Health System is seeking a Coordinator II (FT) for the Psychiatry Clinic, days, at the Medical Pavilion. This role provides essential administrative support to the division, advises on policies, and coordinates meetings and events.

You will manage daily operations, supervise secretarial staff, prepare divisional reports, and handle payroll transmissions. A healthcare background and strong office management skills are required to ensure accurate budgeting and timely

Qualifications

• Two years of college experience may be substituted for education on a year-for-year basis.
• Bachelor's degree plus 2+ years of supervisory and 2+ years of administrative experience, including one year in a health care organization.

Responsibilities

• Manages daily operation of the office.
• Supervise/monitor the secretarial staff for the division to ensure adequate support for all faculty.
• Gathers data and prepares divisional reports.
• Executes the transmission of biweekly payroll for the division.
• Maintains budgetary records for the division.
• Plans and supervises all arrangements for divisional meetings and events.
• Proofreads and edits manuscripts and coordinates submissions to agencies.
• Prepares slide/poster presentations and schedules for leadership.
• Maintains call schedules for the Section and Chief/Director.
• Evaluates supply needs and purchases supplies cost-effectively.

Skills

Office management

Supervisory experience

Payroll processing

Budget management

Meeting coordination

Proofreading

Document preparation

Education

Bachelor's degree

2+ years supervisory experience

Tools

Microsoft Office

Job description

The University of Kansas Health System is seeking a Coordinator II (FT) for the Psychiatry Clinic, days, at the Medical Pavilion. This role provides essential administrative support to the division, advises on policies, and coordinates meetings and events.

You will manage daily operations, supervise secretarial staff, prepare divisional reports, and handle payroll transmissions. A healthcare background and strong office management skills are required to ensure accurate budgeting and timely