Ambulatory Administrative Lead & Operations

The University of Kansas Health System; North Kansas City (MO); On-site; USD 25,000 - 33,000; Full time

Job summary

The University of Kansas Health System is seeking an Administrative Assistant to Ambulatory to provide high-level administrative support across departments and clinics. You will assist management and physicians with scheduling, data gathering, reports, and payroll-related tasks, while leading administrative functions of the assigned areas.

Responsibilities include scheduling meetings, travel, credentialing, timekeeping (Kronos), expense submissions in Workday, and preparing memos and reports.

Qualifications

• High school graduation and 2+ years of operational experience in the department.
• Preferred: Bachelor's degree and healthcare experience.
• Fluent English with strong written and verbal communication.

Responsibilities

• Assist in daily operations of the office.
• Lead administrative efforts of the department/clinic.
• Schedule meetings.
• Coordinate travel arrangements.
• Coordinate credentialing/licensing.
• Submit expenses (Workday).
• Document provider effort distribution (cFTE database, QGenda).
• Enter timekeeping (Kronos).
• Prepare manuscripts and memos, and edit communications.
• Answer nonclinical calls and provide communications.
• Transcription.
• Event planning and coordination.
• Prepare, proof, edit, and collate reports.
• Maintain filing system for historical documentation and personnel transitions.
• Demonstrate professional, clinical, and/or technical competencies of the unit.

Skills

Operational experience

Fluent English

Education

High School Graduate

Bachelor's Degree (preferred)

Healthcare experience (preferred)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Access

Job description

The University of Kansas Health System is seeking an Administrative Assistant to Ambulatory to provide high-level administrative support across departments and clinics. You will assist management and physicians with scheduling, data gathering, reports, and payroll-related tasks, while leading administrative functions of the assigned areas.

Responsibilities include scheduling meetings, travel, credentialing, timekeeping (Kronos), expense submissions in Workday, and preparing memos and reports.