Special Education Administrative Secretary — Office & Payroll

Alpine-School-District; American Fork (UT); On-site; USD 67,695,000 - 76,044,000; Full time

Job summary

Alpine School District is seeking an Administrative Secretary - Special Education to provide confidential and complex administrative support to the Special Education team. The role includes payroll processing, budget reconciliation, and coordination of invoices, reports, and events.

responsibilities include maintaining records, preparing documents, and communicating with staff, parents, and external partners.

Qualifications

• Payroll processing for classified employees and timekeeping
• Data compilation from multiple sources for reports and decisions
• Coordination of meetings, travel, events and site activities
• Maintenance of budget, invoices, and financial records in accordance with guidelines programs

Responsibilities

• Collects payments for events to complete transactions and secure funds.
• Compiles data from time sheets, calendars, expenditures for reports and recommendations.
• Coordinates meetings, travel, and activities to deliver services on time.
• Maintains manuals and electronic documents for audit-ready records.
• Monitors program components and balances to ensure safety and deadlines.
• Oversees office activities and petty cash, prints statements, and invoices.
• Participates in meetings and trainings to record minutes and support attendees.
• Performs payroll for classified employees and processes timecards.
• Prepares reports and correspondence for documentation and reference.
• Presents information on administrative procedures to new personnel.
• Processes registrations, attendance, and travel reimbursements for records.
• Procures office supplies to maintain inventory.
• Represents administrator in absence and gathers information as needed.
• Researches policies and regulations to address administrative requirements.
• Responds to inquiries to facilitate communication and provide direction.
• Schedules appointments, meetings, and travel arrangements for administrators.

Skills

Payroll processing

Data compilation

Project coordination

Records management

Communications

Budget monitoring

Tools

ALIB system

Invoices/payments tools

Job description

Alpine School District is seeking an Administrative Secretary - Special Education to provide confidential and complex administrative support to the Special Education team. The role includes payroll processing, budget reconciliation, and coordination of invoices, reports, and events.

responsibilities include maintaining records, preparing documents, and communicating with staff, parents, and external partners.