District Finance & Operations Administrator

Clean Harbors, Inc.; Delaware; Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health benefits after 30 days

401K with company matching

Employee Stock Purchase Plan (U.S. We)

Paid time off and training

Tuition reimbursement

Growth opportunities

Job summary

HPC-Industrial, powered by Clean Harbors, is seeking a District Administrator to manage daily payroll reconciliation, billing, invoicing, and monthly close for assigned branches. This role provides essential back-office support to improve overall financial accuracy and operational efficiency.

The candidate will handle Quote to Cash tasks, vendor and customer POs, and data preparation for payroll. On-site only with travel up to 30% and a valid TWIC/passport as needed.

Qualifications

• Bachelor's degree in business, management, accounting or finance preferred; in lieu of BS degree, 4+ years experience accepted.
• 2-5 years of business, invoicing, accounting or finance in a related industry and management experience preferred.
• Experience preparing invoices, budgets, forecasts and financial reports.
• Proficiency in Microsoft Office Suite; Excel formulas and pivot tables.
• Strong communication and problem solving skills.
• Willingness to travel up to 30% of the time.

Responsibilities

• Ensure health and safety is the top priority by following policies and safe practices.
• Handle daily Quote to Cash tasks: worksheet review, invoicing, customer PO management, contract compliance, vendor PO management, cash application, collections.
• Oversee payroll reconciliation, vendor POs, billing, invoicing and monthly financial close for assigned branch.
• Lead time entry, approve hours, resolve discrepancies, and prepare data for payroll processing; support final close of P&L.
• Serve as first contact for Revenue (Q2C) compliance issues (Credit & Rebill, Contract Pricing, Non-Con, IP, No-Show).
• Meet KPIs for branch administration: DSO, accruals, vendor invoices, payroll, close and reconciliations.
• Assist branches in financial close questions; ensure revenue/cost accruals.
• Position requires daily site reporting to Customer site (M-F); valid driver’s license and reliable transportation; on-site only.

Skills

Communication skills

Problem solving

Travel up to 30%

Education

Bachelor's degree in business/management/accounting/finances

Tools

Excel

Word

PowerPoint

Outlook

Pivot tables

Calendar management

Job description

HPC-Industrial, powered by Clean Harbors, is seeking a District Administrator to manage daily payroll reconciliation, billing, invoicing, and monthly close for assigned branches. This role provides essential back-office support to improve overall financial accuracy and operational efficiency.

The candidate will handle Quote to Cash tasks, vendor and customer POs, and data preparation for payroll. On-site only with travel up to 30% and a valid TWIC/passport as needed.