IS District Administrator

HPC Industrial powered by Clean Harbors; Delaware City (DE); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Health benefits after 30 days (full‑t­

401K with company matching

Stock Purchase Plan (US)

Job summary

HPC-Industrial, powered by Clean Harbors, is seeking a District Administrator to support payroll reconciliation, vendor PO management, billing/invoicing and monthly close for assigned branches. This back-office role improves overall administrative efficiency for our field operations. The position is on-site (no remote work).

A bachelor’s degree in business or finance is preferred; 4+ years of relevant experience can substitute. Strong Excel skills, U.S.

Qualifications

• Bachelor's degree preferred; in lieu of BS, 4+ years of combined industry and professional development accepted.
• 2-5 years of business, invoicing, accounting or finance experience with management responsibilities preferred.
• Experience preparing invoices, budgets, forecasts and financial reports.
• Proficiency with MS Office, especially Excel (formulas, pivot tables).
• Travel up to 30% of the time; TWIC or ability to obtain within 3 months; US passport or ability to obtain within 3 months.

Responsibilities

• Ensures safety is the top priority by following policies and acting safely.
• Daily payroll reconciliation and vendor PO management; billing and monthly financial close.
• Lead time entry validation, hours approval, and payroll data preparation for processing.
• Support Revenue compliance needs (Credit & Rebill, Contract Pricing, Non-Con, IP, No-Show).
• Assist branches with KPI reporting (DSO, accruals, vendor invoices, payroll, close).
• On-site daily reporting to Customer site; remote/hybrid work not available.

Skills

Strong communication

Problem solving

Finance terminology

Education

Bachelor's degree in business/finance

Tools

Microsoft Office (Excel, Word, PowerPoint, Outlook)

Job description

HPC Industrial, powered by Clean Harbors, is looking for a District Administrator to join our safety conscious team. The District Administrator - Industrial Services is responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch or branches. The District Administrator is responsible for general administrative functions and providing management with a support function that improves the overall quality of the “back office” business.

Why work for HPC-Industrial?

• Health and Safety is our #1 priority and we live it 3-6-5!
• Competitive wages
• Comprehensive health benefits coverage after 30 days of full-time employment
• Group 401K with company matching component
• Own part of Clean Harbors with our Employee Stock Purchase Plan (U.S. Only)
• Generous paid time off, company paid training and tuition reimbursement
• Positive and safe work environments
• Opportunities for growth and development for all the stages of your career

Responsibilities

• Ensures Health and Safety is the number one goal by following policies, processes, and acting in a safe manner at all times.
• Responsible for daily completion of tasks related to the Quote to Cash process: Worksheet review, daily billing/invoicing, customer PO management, customer contract compliance, vendor PO management, cash application, collections, etc.
• Responsible for daily payroll reconciliation, vendor purchase order management, billing/invoicing and monthly financial closeout for assigned branch/area.
• Lead frontline processes by ensuring accurate time entry detail, validating and approving hours worked, resolving discrepancies with employees and supervisors, and preparing all data for timely payroll processing. Lead branches in the financial close process/questions (making sure revenue/cost is accrued, ensuring accuracy of Profit and Loss statements)
• First point of contact to assist and support resolution of escalated issues for Revenue (Quote to Cash) compliance needs (Ex: Credit & Rebill, Contract Pricing, Non-Con, IP, No-Show)
• Meet requirements of Key Performance Indicators (KPI's) of branch administration functions, such as DSO, Accruals, Vendor invoice, payroll, monthly close and other reconciliations. Support Facility and Customer initiatives and events as needed (Large event, New large customer)
• Assist branches in financial close process/questions (making sure revenue/cost is accrued, scrubbing P&L’s)
• This specific position opening requires the District Administrator to report to the Customer site on a daily basis (M-F). Candidate must possess a valid driver’s license and have reliable transportation. Remote or Hybrid work are not options for this opportunity.

Qualifications

• Bachelors degree in business, management, accounting or finance preferred. In lieu of BS degree, 4+ years of combined industry and professional development will be accepted.
• 2-5 years of business, invoicing, accounting or finance in a related industry and management experience preferred.l
• Experience should include experience preparing invoices and managing budgets, forecasts and financial reports.
• Microsoft Office Tools: Proficiency in Microsoft Office Suite including Excel, Word, Powerpoint, Outlook + Calendar management. Special emphasis on proficiency with Excel, formulas, and pivot tables.
• Strong communication skills
• Problem solving skills
• Demonstrated understanding of finance and accounting terminology.
• Understanding of industry terminology a plus.
• Ability to travel up to 30% of the time.
• Must have a valid Transportation Worker Identification Credential (TWIC) or the ability to obtain one within 3 months of hire.
• Must posses a Valid US Passport or the ability to obtain one within 3 months of hire.

About HPC-Industrial

HPC-Industrial, powered by Clean Harbors, is the premier industrial cleaning and environmental services company in North America supporting the upstream, downstream, and utility sectors. HPC-Industrial offers an exceptional three-pronged safety system, innovative career development platform, committed customer service, deep industry expertise, and advanced technology and automation. We are committed to safety, people, growth, service, and performance. We provide the safest, most efficient operational experience for our customers and the most comprehensive training and career development for our employees.

40-years of sustainability in action. At Clean Harbors, our mission is to create a safer, cleaner environment through the treatment, recycling, and disposal of hazardous materials. Clean Harbors is the leading provider of environmental, energy and industrial services throughout the United States, Canada, Mexico and Puerto Rico. Everywhere industry meets environment, Clean Harbors is on-site, providing premier environmental, energy and industrial services. We are solving tough problems through innovation and proven methodology – come be part of the solution with us.

Clean Harbors is an equal opportunity employer.

Clean Harbors is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact [e-mail] or 1-844-922-5547.

Clean Harbors is a Military & Veteran friendly company.

Please be advised that Artificial Intelligence (AI) tools may be used to support certain stages of the recruitment process but are not used as a replacement for human decision making.

Clean Harbors is committed to complying with applicable pay transparency laws and ensuring fair and equitable compensation. The posted salary range reflects the minimum and maximum target for this role. Final compensation may vary based on factors such as location, experience, skills, and business needs. In addition to the base salary, some roles may be eligible for bonus or incentive compensation and a comprehensive benefits package.

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