Administrative Assistant - Onboarding Support

Gallagher UK; Birmingham (AL); Remote; USD 35,000 - 45,000; Full time

Job summary

Gallagher UK seeks an enthusiastic Administrative Assistant to manage contractor payments and onboarding processes in a remote capacity. You will play a vital role in data entry, record maintenance, and resolving discrepancies, contributing to the financial workflows that support our team. This position offers competitive pay and flexible work hours, along with a comprehensive benefits package.

Benefits

Medical/dental/vision plans

401(K) and Roth options

Tax-advantaged accounts (HSA, FSA)

Educational expense reimbursement

Paid parental leave

Digital mental health services

Flexible work hours

Training programs

Gallagher Thrive program

Charitable matching gift program

Qualifications

• 2 years related experience required.
• Working knowledge of Microsoft Windows applications and Microsoft Office.

Responsibilities

• Assist with accurate processing of contractor payments and managing records.
• Resolve payment discrepancies and prepare reports.
• Process paperwork for new contractors, including tax forms.

Skills

Data Entry

Record Keeping

Communication

Education

High school diploma

Tools

Microsoft Office

Microsoft Windows

Job description

Introduction

Discover a world of endless possibilities at Gallagher Benefit Services, where you'll have the power to shape the future of workplaces across industries. As a member of our team, you become the driving force behind positive change, helping clients build environments where employees thrive. Embrace the opportunity to impact lives, unlock potential, and create a legacy of remarkable transformation.

We believe that every candidate brings something special to the table, including you! So, even if you feel that you’re close but not an exact match, we encourage you to apply.

Overview

Our Administrative Assistant Payments and Onboarding role involves assisting with the accurate and timely processing of seasonal contractor payments, managing contractor records, and providing administrative support for contractor payments. This role often includes data entry, preparing payment requests, maintaining payment records, and resolving payment discrepancies. Creating electronic signature templates in specified platforms.

This is a fully remote position that will require overtime during peak seasons for open enrollment.

How You'll Make An Impact

1. Payment Processing: Reviewing and entering work-related data to calculate payment details for purposes of preparing files for Gallagher Finance.
2. Record Keeping & Data Entry: Maintaining contractor records, including changes in daily wage, per diem, expense reimbursement, and personal information.
3. Payment Discrepancy Resolution: Investigating and resolving payment errors or discrepancies and communicating with contractors regarding payment inquiries.
4. Reporting: Preparing reports for payment-related matters, such as 1099 statements from Gallagher Corporate.
5. Administrative Support: Answering employee inquiries, filing documents, and performing other clerical tasks as needed.
6. Compliance: Ensuring workers are properly vetted through Gallagher’s third-party vendor.
7. New Hire Processing: Processing paperwork for new contractors, including tax forms (W-9) and other relevant documentation such as consent and disclosure documents.
8. Communication: Communicating with employees, HR staff, and other departments regarding payment-related matters.
9. Miscellaneous Expense Reimbursement: Reviewing receipts submitted by Contractors to ensure requests are within Gallagher's travel policy.
10. Prepares Documents for Electronic Signature: Creating and maintaining all electronic document templates necessary for onboarding documents.
11. Maintains records for 4th Quarter Q4 Agreement and Letter of Intent (LOI): Managing electronic templates and records for all Q4 agreements to secure enrollment teams for Q4.
12. Confidentiality: Maintaining the confidentiality of contractor personal and payment information.
13. Occasional invoice processing: Minimal processing of invoices to Gallagher Finance.

About You

Required: High school diploma and 2 years related experience. Working knowledge of Microsoft Windows applications and Microsoft Office.

Compensation And Benefits

On top of a competitive salary, great teams, and exciting career opportunities, we also offer a wide range of benefits.

• Medical/dental/vision plans, which start from day one!
• Life and accident insurance
• 401(K) and Roth options
• Tax-advantaged accounts (HSA, FSA)
• Educational expense reimbursement
• Paid parental leave

Other Benefits Include

• Digital mental health services (Talkspace)
• Flexible work hours (availability varies by office and job function)
• Training programs
• Gallagher Thrive program – elevating your health through challenges, workshops, and digital fitness programs for your overall wellbeing
• Charitable matching gift program
• And more...

We value inclusion and diversity

Click Here to review our U.S. Eligibility Requirements and Pay Disclosure Statement

Inclusion and diversity (I&D) is a core part of our business, and it’s embedded into the fabric of our organization. For more than 95 years, Gallagher has led with a commitment to sustainability and to support the communities where we live and work.

Gallagher embraces our employees’ diverse identities, experiences, and talents, allowing us to better serve our clients and communities. We see inclusion as a conscious commitment and diversity as a vital strength. By embracing diversity in all its forms, we live out The Gallagher Way to its fullest.

Gallagher believes that all persons are entitled to equal employment opportunity and prohibits any form of discrimination by its managers, employees, vendors, or customers based on race, color, religion, creed, gender (including pregnancy status), sexual orientation, gender identity (which includes transgender and other gender non-conforming individuals), gender expression, hair expression, marital status, parental status, age, national origin, ancestry, disability, medical condition, genetic information, veteran or military status, citizenship status, or any other characteristic protected (herein referred to as “protected characteristics”) by applicable federal, state, or local laws.

Equal employment opportunity will be extended in all aspects of the employer-employee relationship, including, but not limited to, recruitment, hiring, training, promotion, transfer, demotion, compensation, benefits, layoff, and termination. In addition, Gallagher will make reasonable accommodations to known physical or mental limitations of an otherwise qualified person with a disability, unless the accommodation would impose an undue hardship on the operation of our business.