District Administrative Assistant

Inframark LLC; Tampa (FL); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k)

Paid time off

Holidays

Additional benefits

Job summary

The District Administrative Assistant III at Inframark LLC plays a pivotal role in supporting organizational operations by managing compliance requirements, deadlines, and SOP development. The ideal candidate is highly organized, detail-oriented, and capable of working independently while handling multiple priorities.

Training and onboarding related to administrative and compliance processes may be required.

Qualifications

• High school diploma required.
• At least 6 years of admin or executive support experience.
• Proficient in Microsoft Office, especially Outlook, Word, and Excel.
• Experience with DocuSign and Adobe Pro.
• Excellent organization and time-management skills.
• Ability to work independently in a fast-paced, deadline-driven environment.

Responsibilities

• Manage and track compliance requirements, ensuring deadlines are met accurately and timely.
• Monitor calendars, key deliverables, and regulatory or contractual deadlines.
• Review documents and work products for accuracy, consistency, and compliance with established standards.
• Develop, document, and maintain Standard Operating Procedures (SOPs) to improve efficiency and consistency.
• Coordinate and respond to public records requests in accordance with applicable regulations and timelines.
• Prepare, edit, format, and manage professional correspondence, reports, and documentation.
• Utilize Microsoft Outlook to manage calendars, communications, and reminders.
• Create, update, and analyze spreadsheets, logs, and tracking tools using Microsoft Excel.
• Draft and revise documents using Microsoft Word and Adobe Pro.
• Manage electronic documents and workflows using DocuSign and Adobe Pro.
• Assist with training staff on administrative procedures, compliance requirements, and SOPs as needed.
• Maintain confidentiality and exercise discretion with sensitive information.
• Provide general administrative support to leadership and departments assigned.

Skills

Microsoft Office

Outlook proficiency

Excel proficiency

Word proficiency

Education

High school diploma

Tools

DocuSign

Adobe Pro

Job description

Job Title: District Administrative Assistant III

Location: In-Office (Monday-Friday, 8:00 AM-5:00 PM)

Schedule: Full-time, with one flexible work-from-home day per week

Benefits

• Medical
• dental
• vision
• 401(k)
• paid time off
• holidays
• additional benefits

Position Summary

The Administrative Assistant plays a critical role in supporting organizational operations by managing compliance requirements, monitoring deadlines, reviewing work products for accuracy and completeness, and developing standard operating procedures (SOPs). This position requires a highly organized, detail-oriented professional who can work independently, manage multiple priorities, and support process improvement initiatives. The role may also assist with staff training and onboarding related to administrative and compliance processes.

Key Responsibilities

• Manage and track compliance requirements, ensuring all deadlines are met accurately and timely manner
• Monitor calendars, key deliverables, and regulatory or contractual deadlines
• Review documents and work products for accuracy, consistency, and compliance with established standards
• Develop, document, and maintain Standard Operating Procedures (SOPs) to improve efficiency and consistency
• Coordinate and respond to public records requests in accordance with applicable regulations and timelines
• Prepare, edit, format, and manage professional correspondence, reports, and documentation
• Utilize Microsoft Outlook to manage calendars, communications, and reminders
• Create, update, and analyze spreadsheets, logs, and tracking tools using Microsoft Excel
• Draft and revise documents using Microsoft Word and Adobe Pro
• Manage electronic documents and workflows using DocuSign and Adobe Pro
• Assist with training staff on administrative procedures, compliance requirements, and SOPs as needed
• Maintain confidentiality and exercise discretion with sensitive information
• Provide general administrative support to leadership and departments assigned

Required Qualifications

• A high school diploma
• Minimum of 6 years of administrative or executive support experience
• Strong proficiency in Microsoft Office, with advanced skills in Outlook, Word, and Excel
• Hands on experience with DocuSign and Adobe Pro
• Demonstrated experience managing deadlines, compliance-related tasks, and document review
• Excellent organizational, time management, and prioritization skills
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Ability to work independently in a fast paced, deadline-driven environment

Preferred Qualifications

• Experience handling public records requests or similar regulatory documentation
• Experience creating and maintaining SOPs or process documentation
• Experience assisting with employee training or onboarding
• Background working in a regulated or compliance-driven environment
• Experience with Administration of Community Development Districts

To support a safe and secure workplace, all offers of employment are contingent upon the successful completion of background screening, drug testing, and driving record review where applicable.

Inframark is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Learn more about us at Community Management - Inframark