District Finance Administrator — Payroll, Billing & Close

Clean Harbors.; Channelview (TX); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Employee Stock Purchase Plan

Group 401K with company match

Generous paid time off

Tuition reimbursement

Job summary

HPC Industrial, powered by Clean Harbors, is seeking a District Administrator to support back‑office functions and financial close for the Port Arthur, TX area. The role focuses on daily payroll reconciliation, billing, vendor management, and month‑end close, reporting to the customer site on a daily basis.

Remote or hybrid work is not available. Qualified candidates will have a Bachelor's in business/finance or 4+ years in invoicing and accounting, with proficiency in Excel and MS Office.

Qualifications

• Bachelor's degree in business/management, accounting or finance preferred or 4+ years of related experience.
• 2–5 years in invoicing, accounting or finance with management experience preferred.
• Experience preparing invoices and managing budgets, forecasts and financial reports.
• Proficient with Excel (formulas, pivot tables) and MS Office Suite.
• Strong communication and problem‑solving skills.
• Willingness to travel up to 30% and obtain TWIC within 3 months; US passport required.

Responsibilities

• Ensures health and safety is the top priority by following policies and acting safely at all times.
• Manages daily Quote to Cash tasks: worksheet review, daily billing/invoicing, customer PO management, contract compliance, vendor PO management, cash application, collections.
• Oversees daily payroll reconciliation, vendor PO management, billing/invoicing and monthly financial closeout for assigned branch.
• Leads time entry accuracy, approves hours, resolves discrepancies, and prepares data for payroll processing.
• Supports revenue (Quote to Cash) compliance needs and escalated issue resolution (credit/rebill, contract pricing, non-con, IP, no-show).
• Meets KPIs for branch administration: DSO, accruals, vendor invoices, payroll, monthly close, etc.

Skills

Communication skills

Problem solving

Excel & Pivot tables

MS Office

Budgeting

Time management

Education

Bachelor's degree in business/finance

Tools

TWIC

US Passport

Job description

HPC Industrial, powered by Clean Harbors, is seeking a District Administrator to support back‑office functions and financial close for the Port Arthur, TX area. The role focuses on daily payroll reconciliation, billing, vendor management, and month‑end close, reporting to the customer site on a daily basis.

Remote or hybrid work is not available. Qualified candidates will have a Bachelor's in business/finance or 4+ years in invoicing and accounting, with proficiency in Excel and MS Office.