Distribution Operations Coordinator

Prairie Farms Dairy Inc.; Oak Park (MI); In loco; USD 27.000 - 34.000; Tempo pieno

Descrizione del lavoro

Prairie Farms Dairy, Inc. in Oak Park, MI is seeking a Distribution Administrative Coordinator to support the Distribution Department with worksheet processing, reporting, and coordination between drivers, leadership, customers, sales, and accounting.

This full-time role requires strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple tasks in a fast-paced distribution environment, typically Mon-Fri with possible OT.

Competenze

• High School Diploma or GED required.
• Minimum of two years of administrative, office support, logistics, transportation, distribution, or related experience preferred.
• Proficiency with Microsoft Office, including Excel, Word, Outlook, and Teams.
• Strong data entry and organizational skills.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong attention to detail and accuracy.

Mansioni

• Review and process daily route paperwork for completeness and accuracy.
• Identify missing delivery tickets, signatures, invoices, and supporting documentation.
• Coordinate with drivers, route settlement, and accounting to resolve paperwork discrepancies.
• Prepare driver paperwork, route packets, and supporting documentation for upcoming deliveries.
• Sort, organize, file, and maintain distribution records and reports.
• Perform daily wholesale order reviews and order verification.
• Assist with route cuts and scheduling adjustments as directed.
• Process and enter customer orders accurately and timely.
• Support school delivery programs, standing orders, and seasonal delivery schedules.
• Assist with scrap reporting, route performance reporting, and operational analysis.
• Compile and distribute operational reports as requested by management.
• Maintain truck, fuel, and distribution-related tracking reports.
• Answer and route phone calls.
• Monitor and respond to department emails.
• Prepare reports, presentations, and correspondence.
• Perform filing, scanning, data entry, and document management duties.
• Provide administrative assistance to Distribution Management as needed.
• Perform additional duties and projects, as assigned.

Conoscenze

Microsoft Office

Excel

Word

Outlook

Teams

Data entry

Attention to detail

Organizational skills

Communication skills

Confidentiality

Formazione

High School Diploma or GED

Strumenti

ADP

HRIS

Payroll systems

Descrizione del lavoro

Prairie Farms Dairy, Inc. in Oak Park, MI is seeking a Distribution Administrative Coordinator to support the Distribution Department with worksheet processing, reporting, and coordination between drivers, leadership, customers, sales, and accounting.

This full-time role requires strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple tasks in a fast-paced distribution environment, typically Mon-Fri with possible OT.