Dairy Production & Inventory Administrator

Fair Oaks Farms; Fair Oaks (IN); On-site; USD 42,000 - 66,000; Full time

Job summary

Fair Oaks Farms in Fair Oaks, Indiana is seeking a Production Administrator to oversee the internal and external production and delivery of ice cream and cheese, ensuring schedules, inventories, and vendor coordination run smoothly.

You will manage procurement, shipping, and receiving, maintain COAs before release, work with SAP for inventory, and support Month-End close with accurate records; the role requires leadership, organization, and the ability to work nights or weekends.

Qualifications

• College degree preferred or 2+ years in a co-packing role.
• Highly detail-oriented mindset.
• Ability to manage multiple priorities and maintain meticulous records.
• Proficient in Microsoft 365 applications and SAP for inventory control.

Responsibilities

• Oversee internal and external production and delivery of ice cream and cheese.
• Maintain partnerships with cheese, milk, and ice cream vendors.
• Procure, ship, and receive milk, cheese, and ice cream from vendors.
• Create and follow production schedules for cheese and ice cream.
• Coordinate weekly order requests for milk and ice cream from vendors.
• Develop and coordinate documentation for Production to record inventory usage.
• Inventory management and assist Month-End Inventory Reconciliation and close processes.
• Coordinate cheese cutting staff, CDL driver, and production staff.
• Ensure COAs are received and approved before product release.
• Coordinate shipping and labeling of external wholesale orders.
• Prepare BOL documents and coordinate carrier pickup.
• Coordinate sanitation and regulatory permits and regular supplies orders.

Skills

Organization

Multitasking

Leadership

Detail-oriented

Vendor management

Education

College degree preferred

2+ years in co-packing

Tools

Microsoft 365

SAP

Job description

Fair Oaks Farms in Fair Oaks, Indiana is seeking a Production Administrator to oversee the internal and external production and delivery of ice cream and cheese, ensuring schedules, inventories, and vendor coordination run smoothly.

You will manage procurement, shipping, and receiving, maintain COAs before release, work with SAP for inventory, and support Month-End close with accurate records; the role requires leadership, organization, and the ability to work nights or weekends.