Dispatch Coordinator - Overnight

Ruan; Fort Wayne (IN); On-site; USD 40,000 - 52,000; Full time

Job summary

Ruan is seeking a Dispatch Coordinator to join on-site in Ankeny, IA. The role ensures timely movement of customer product, adherence to DOT regulations, and near real-time data capture in dispatch systems.

The position runs Monday through Friday, from 11 PM to 8 AM, with responsibilities including directing drivers, monitoring service levels, maintaining paperwork, and promoting safety across dispatch operations.

Qualifications

• Education: High school diploma/GED or equivalent work experience.
• Experience: 1-2 years of Transportation, dispatching, terminal assistant, customer service or related experience.
• Excellent written and verbal communication skills.
• Knowledge of DOT rules and regulations required.
• Strong working knowledge of technology within dispatch systems and Microsoft Office Suite.

Responsibilities

• Coordinate the timely pickup and delivery of customer orders within assigned area, ensuring efficient use of drivers and equipment.
• Direct and schedule drivers' work; notify drivers of assignments to ensure on-time movement of goods.
• Identify and resolve daily service and scheduling issues and communicate with customers on impact to service.
• Monitor drivers' hours of service to prevent DOT violations.
• Prepare and process data and paperwork; update dispatch information in real time.
• Promote safety across all dispatch activities.

Skills

Communication skills

DOT regulations knowledge

MS Office proficiency

Dispatch systems experience

Education

High school diploma/GED

Job description

This Dispatch Coordinator position works on-site in Ankeny, IA

Schedule: Monday - Friday

Hours: 11PM to 8AM

Coordinate the timely movement of customer's product in a safe, efficient manner, in compliance with company rules and DOT regulations. Assign workload to available drivers, monitor product movements and resolve delivery and scheduling issues. Properly use the Ruan transportation management systems to ensure all required operational data is accurately captured in a near real-time manner.

Responsibilities:

• Responsible for the timely pickup and delivery of all customer orders within assigned area while maintaining customer expectations. Ensure efficient utilization of drivers and equipment.
• Direct and schedule drivers' work. Notify drivers of work assignments to ensure on-time movement of goods to maximize operational efficiency. Regularly monitor driver activities and performance.
• Identify and resolve daily service and scheduling issues. Inform and escalation service issues to management as appropriate. Maintain timely and professional communication with customer contacts on issues impacting service and overall performance.
• Monitor drivers' hours of service to prevent DOT violations.
• Effectively communicate with customer on a regular and timely basis regarding issues impacting the customer and/or their service expectations.
• Accurately prepare and process data and paperwork including but not limited to maintaining driver activities in computer systems, activity reports/trip documents, driver hours of service, fuel tickets and other required items. Responsible to update driver and dispatch information into dispatch system real time.
• Monitor and promote safety in all areas of dispatch.

Requirements

Job Requirements/Minimum Qualifications:

Education:High school diploma/GED or equivalent work experience.

Experience: 1-2 years of Transportation, dispatching, terminal assistant, customer service or other related experience.

• Excellent written and verbal communication skills.
• Knowledge of DOT rules and regulations required.
• Strong working knowledge of technology within dispatch systems and Microsoft Office Suite.

Ruan provides benefits which include:

• Medical
• Dental
• Vision
• Disability
• Life
• 401K
• Paid Time Off