Dispatch Coordinator

Ruan Transportation Management Systems; Rialto (CA); On-site; USD 55,000 - 75,000; Full time

Job summary

Ruan Transportation Management Systems in Rialto, CA is seeking a dispatch coordinator to coordinate the timely movement of customers' products, ensuring DOT compliance and safe operations. You will assign workload to drivers, monitor progress in real-time using dispatch systems, and maintain clear communication with customers while upholding safety standards.

The role emphasizes efficient driver utilization, adherence to schedules, and proactive issue resolution to sustain service quality for

Responsibilities

• Responsible for the timely pickup and delivery of all customer orders within assigned area while maintaining customer expectations.
• Direct and schedule drivers' work.
• Notify drivers of work assignments to ensure on-time movement of goods to maximize operational efficiency.
• Regularly monitor driver activities and performance.
• Identify and resolve daily service and scheduling issues.
• Inform and elevate service issues to management as appropriate.
• Monitor drivers' hours of service to prevent DOT violations.
• Maintain timely and professional communication with customer contacts on issues impacting service and overall performance.
• Accurately prepare and process data and paperwork including but not limited to maintaining driver activities in computer systems, activity reports/trip documents, driver hours of service, fuel tickets and other required items. Responsible to update driver and dispatch information into dispatch system real time.
• Monitor and promote safety in all areas of dispatch.

Job description

Coordinate the timely movement of customer's product in a safe, efficient manner, in compliance with company rules and DOT regulations. Assign workload to available drivers, monitor product movements and resolve delivery and scheduling issues. Properly use the Ruan transportation management systems to ensure all required operational data is accurately captured in a near real-time manner.

Responsibilities:

• Responsible for the timely pickup and delivery of all customer orders within assigned area while maintaining customer expectations. Ensure efficient utilization of drivers and equipment.
• Direct and schedule drivers' work. Notify drivers of work assignments to ensure on-time movement of goods to maximize operational efficiency. Regularly monitor driver activities and performance.
• Identify and resolve daily service and scheduling issues. Inform and elevate service issues to management as appropriate. Maintain timely and professional communication with customer contacts on issues impacting service and overall performance.
• Monitor drivers' hours of service to prevent DOT violations.
• Effectively communicate with customer on a regular and timely basis regarding issues impacting the customer and/or their service expectations.
• Accurately prepare and process data and paperwork including but not limited to maintaining driver activities in computer systems, activity reports/trip documents, driver hours of service, fuel tickets and other required items. Responsible to update driver and dispatch information into dispatch system real time.
• Monitor and promote safety in all areas of dispatch.